URG Application Instructions

Undergraduate Research Grants

Awards for Scholarly, Creative and Artistic Projects

Fall 2017

URI’s Office of Undergraduate Research (URI)2 is providing grant support for undergraduate research, creative and artistic projects. Details about the program and how to apply are provided below. For additional information, please contact:

Deedee Chatham, Director of Office of Undergraduate Research & Innovation, at 874-5904 or dchatham@uri.edu.

Proposals are due October 16, 2017 and must include the following:

  • Cover page form
  • Project Narrative – Preparation Statement and Project Description
  • Budget form and budget explanation
  • Faculty support letter


The program provides funds to undergraduates to participate in original research, creative or artistic projects of their own design. Students may request $1,000 for a one-person project, $1,200 for a two-person team and $1,400 for a three-person team. These projects require supervision by a faculty sponsor. Proposals for these grants will be evaluated by the Undergraduate Research Initiative Committee, which is composed of faculty and students from various disciplines. Grants are awarded to support projects that include original student research, creative or artistic endeavors. Grants are not awarded to students who are research assistants on faculty projects without a student-originated project. A group of up to three students may participate in a project. The primary criteria upon which the grants will be awarded include originality, independence, initiative, clarity, and feasibility of the proposal.


All undergraduate students in good standing are eligible. This includes both full-time and part-time students. One of the goals is to distribute the awards to students with quality projects representing a wide variety of departments and the full range of diversity within the University. An individual undergraduate can receive only one award in an academic year.


As required by University regulations, research with human participants must be approved by the Institutional Review Board (IRB) and research involving vertebrate animals must be approved by the Institutional Animal Care and Use Committee (IACUC). Contact the Office of Research Integrity for assistance at 874-4328. In addition, any proposal for which IRB or IACUC approval is required must say so in the proposal, and also state whether such approval is integral to the project. IRB/IACUC approval need not be in place prior to applying for a grant. If the project is selected for an award, the applicant will have to provide proof of IACUC or IRB approval before funds are disbursed. The burden of proof for IRB/IACUC approval lies with the applicant(s), and the determination of the selection committee will be final.

Upon completion of the project, students are required to submit a final report. Faculty sponsors will review the student’s final report and add a brief evaluation of the project. This requirement mirrors the process used by major granting organizations. It allows you to summarize your findings and the grant committee to provide you with feedback. These reports will provide data to continuously improve the program. If you do not complete a final report, you could be responsible for refunding the full amount of the award.

Grantees are requested to cite this support in any publicity that may result from their project.


Each proposal must include the following materials:

A. The cover sheet form

B. Project Narrative. The project narrative consists of three parts:

1. Statement of Preparation. This statement, which is limited to one page, should provide supporting documentation about your preparation to do the proposed research. This can include a list of relevant courses or experiences, term papers, publications, etc.

2. Project Description. Following the outline suggested below, describe in three (3) pages or less the project for which you are seeking support. Margins must be a minimum of 1 inch, and the font must be at least 10 points. Use single space within sections and double space between sections. Avoid jargon. The review panel is inter-disciplinary; write with the assumption that members have no expertise in your subject area. If you are resubmitting a proposal, please discuss the changes you have made.

Suggested outline for project description:

(a) Background: provide brief introductory information about the subject area, understandable to a non-expert.

(b) Aims, objectives, or rationale of the project: Clearly state the project purpose in a manner understandable to a non-expert.

(c) Your results achieved or progress to date if you have done work on this previously.

(d) Procedures to be followed: Provide a step-by-step description of what you will do, when you will do it, and how you will do it. This is important information; be specific and thorough.

(e) Aspects of the project that are your original ideas: The project cannot involve a student merely carrying out the research of a faculty member. The student must make an original contribution, even if the project fits into a faculty member’s overall research program.­­­

(f) Value of the project to you: How does this work fit into your ultimate scholastic or career goals? If it is not part of a course, please specify how the completion of this project will directly benefit you.

3. Reference List. Provide full citations for any articles referred to in the project description. Use whatever citation style is standard for your discipline.

C. Budget form and budget explanation. The proposal must include the budget form, and an explanation on a separate page that explains how the funding request will support project activities.

The budget must not exceed $1,000 for an individual student, $1,200 for a two-person team and $1,400 for a three-person team. It is expected that funds requested for equipment and supplies will be for items that are not normally available for undergraduate research in your department. The Undergraduate Research Grant Committee may reduce or delete budget items, as it deems appropriate. Budget figures must be totaled. Do not request funding for miscellaneous supplies. Eligible expenses for this research program include purchasing equipment and materials, books, photocopying, postage, and unusual transportation costs. Travel to conferences will be considered if the student is making a presentation. Meals and accommodations are ineligible expenses. The applicant’s own time is an ineligible expense. Any equipment purchased with an award will revert to the department of the sponsor at the conclusion of the project. Photocopying should be estimated at the Campus Copy rate.

D. Faculty mentor recommendation. Proposals must include a letter of support from a faculty mentor. This letter should include a statement explaining what role the faculty member will play in supervising the project, how it will be assessed, and in what ways the project constitutes the student’s original work.


The final grant application package must include:

  • Cover page form
  • Project Narrative – Preparation Statement and Project Description
  • Budget form and budget explanation
  • Faculty support letter

To submit application: Create a single PDF document that includes all 4 components. Use your last name as the name of the document. For example, if your last name is Smith, name the document smith.pdf. If it is a team project, use each person’s last name. For example, if Smith, Jones and Brown are submitting the project, title the document smith jones brown.pdf. Send the document as an attachment to uri2@etal.uri.edu by the deadline.

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To download the application form (cover page and budget), click the button below.

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