Human Resource Administration

Leadership on all human resource-related issues

80 Lower College Road, Kingston, RI 02881

urihr@ucs.uri.edu401.874.2416 - 401.874.5741 (fax)

Think Big, We Do.
Rhode Island Seal

New Employee Information



Below is information to assist you as you join the University of Rhode Island staff.

You will be receiving an Onboarding packet once your department notifies Human Resources of your appointment. Your packet will contain required personnel and benefits forms with further instructions.

Also in the packet will be either a Non-classified Welcome memo or a Classified Welcome memo to assist you in completing your forms and making your decisions regarding your benefits.


Please contact an HR personnel representative with any questions:

If you are being hired in a:

  • Non-classified position:  faculty,  professional,  and executive / administrative staff
  • Classified position:  Civil service positions including service, maintenance, dining, clerical, nurses,  and technical/para-professional

Required Employment Personnel Forms:

These forms will be included in your new hire packet

  • USP 17 (for Non-Classified employees only)
  • I-9 Form: You will be required to provide proof of legal authorization to work in the U.S. through the forms of identification as outline in the List of Acceptable Documents. Please note that paychecks cannot be processed if an I-9 form is not completed.
  • Direct Deposit Form
  • Drug Free Work Places Policy Acknowledgement
  • Bar of Claims Forms
  • RI W-4 Form 2023
  • Federal W 4 Form 2023
  • CS-14 State of RI Application (Classified employees only)
  • Criminal Background Verification
    URI has partnered with HireRight to conduct national pre-employment background screening for all new hires.
    Please note that you will receive an e-mail from Human Resources instructing you to sign in and provide pertinent information in order for HireRight to conduct a national background check. (The sign-on and password information will be provided to you in the e-mail.)
    Once you have signed on and provide the required information, HireRight will complete the background investigation and report back to Human Resources.  Employment is not final until Human Resources receives and approves a review of the background check.

Create your User ID and password for e-Campus:

All employees are required to sign in to e-Campus. e-Campus is where you will enter your time card. The User ID you create here will be the beginning of your URI email address. Please follow these step by step instructions to create your e-Campus User ID and password.

Employee Photo Identification Card:

You may obtain an Employee Photo Identification Card from the ID & Dining office, room 216, in the Memorial Union upon Human Resources’ receipt of your approved appointment form. Once you have your employee identification card, you may then obtain a parking pass from Parking Services at 44 Lower College Road. 


PayStub RI Registration

To view your direct deposit advice and to keep up to date on important payroll messages, you will need to register on PayStub RI once your direct deposit has taken effect.
Click on Paystub RI Registration for the step by step instructions to register. 

Social Security Card:

Need a Social Security card or change your name on your existing one?
A representative from Social Security Administration is available at the
Oliver Stedman Government Center in Wakefield (Rm 109) the 2nd and 4th Thursday from 8:30am to 2:00pm or visit 

Parking Pass:

Faculty/Staff Parking

Email Account:

Once you have been issued an Employee ID, it is recommended that you obtain an e-mail account through e-campus. 

Benefits at a glance:

Classified positions fall under the State of RI competitive civil service system – primarily include the University’s service/ maintenance/ dining positions, clerical/fiscal support positions, nurses, and various technical / para-professional positions. The University in many instances must give preference to civil service candidates on a certified list or qualified union members with seniority.

Non-Classified positions include faculty and various professional and executive / administrative staff positions

Enroll in Employee Benefits within 30 days of appointment:

After you receive your new hire packet containing the personnel and benefit forms, you should complete the forms and call one of the personnel representatives listed above for an appointment. Both a personnel and benefits representative will review your forms with you at your scheduled appointment.
Additional benefits information can be found at the HR web site. 

Attend New Employee Orientation:

Orientations are held every other month in the Multi-Cultural Center, Lower College Road.
You will be contacted by Human Resources with a date to attend this very informative session.
Presenters include representatives from Human Resources, Police/Security, Media & Technology, and Affirmative Action.

Workplace Harassment Prevention Training:

Newly hired employees are required to complete a Workplace Harassment Prevention Training.

The University of Rhode Island and our insurance carrier, United Educators, have been working to update our online education system on sexual harassment, discrimination and sexual violence prevention. URI understands that addressing these incidents is top priority for the university and the right thing to do.  We are asking our campus community to share in our efforts by participating in an online education program on sexual harassment, discrimination and sexual violence prevention. Completing the online education will assist the University in creating a respectful campus environment.

Employees are required to complete both education modules, each module should take no longer than 40-60 minutes.  The time needed to complete the modules can be taken during the normal workday.

  • Prevent Discrimination and Harassment Together
  • Prevent Sexual Violence Together

To begin training, follow these steps:

  1. Enter your first name, last name, and e-mail address and click Register.
  2. You will receive a welcome e-mail with your username and a temporary password.
  3. Follow the link in the e-mail to sign on.
  4. You will be prompted to:
  5. Enter your temporary password
  6. Create a new password

Please contact Laura Kenerson (874-5271) or Kayla Lombardi (874-5567) if you need assistance or have any questions.

Ask questions:

If you have questions regarding your work hours, lunch time, where the restrooms are,
the break room, is there a dress code, who do I notify if I am late or sick……ask your supervisor. 

S/he will be happy to supply you with all the details regarding your job.

Injury on the Job

Be sure to notify your supervisor of any injury/incident.

A 24 hour notification form must be completed by your supervisor and faxed to Kayla Lombardi in HR at 874-5530.

In addition, a URI Injury/Incident Report must be completed by both you and your supervisor and sent to Human Resources as quickly as possible so that you can get the care that you may need. Kayla can be reached at 874-5567. 

State Holiday Calendar

2023 State Holiday Calendar

Vacation, Sick, and Personal Time:

Information breakdown for vacation, sick and personal time


Travel directions and campus maps for all of the University of Rhode Island campuses


Copyright © 2023 University of Rhode Island.

The University of Rhode Island
Think Big, We Do.
A-ZDirectoryContact UsJump to top