Chapter 11 – Procedures for Changing the Manual

11.10.10 Changes to the University Manual may be made through legislative action of the Faculty Senate and in accordance with the Constitution and By-laws of the Faculty Senate. Final action by the Senate on a proposal to change the Manual shall not be taken unless the proposal appears on the agenda for the meeting. A proposal which appears on the agenda may be amended from the floor and final action on the amended version may be taken at that meeting. Proposed changes to the University Manual deemed editorial by the Constitution, By-Laws and University Manual Committee will be provided as a report to the Faculty Senate and will require
no action. Following the report, any Faculty Senator may move that a proposed change should be considered substantive. This motion, when seconded, will then be considered for a vote, and if passed, the matter shall be handled as a substantive change and will follow University Manual legislative procedures. #13-14–13    #21-22-10

11.10.11 Changes to the University Manual may also be made by the President in those areas corresponding to presidential responsibility and authority. #13-14–13, #21-22-6

11.10.12 The Coordinator, Faculty Senate, shall be the editor of the University Manual; shall assist the Constitution, By-laws, and University Manual Committee with properly incorporating all changes; maintain an accurate current electronic copy of the University Manual on the Faculty Senate website; and maintain, on the Faculty Senate website, a page or pages with superseded University Manual, constitution, and by-laws sections, with indications when and how they were superseded.  #00-01–30, #13-14–13

11.10.13 University Manual changes based on Faculty Senate action. Following necessary approval of Senate action, University Manual changes shall be submitted to the Chair of the Constitution, By-Laws and University Manual Committee for editorial review, to ensure that they are consistent with the style, format, and arrangement of the University Manual (By-laws of the Faculty Senate, Section 4.25). Following that review, the Coordinator, Faculty Senate, shall incorporate them into the electronic copy of the University Manual. #13-14–13

11.10.14 University Manual changes based on presidential action. University administrators shall make themselves aware of University Manual passages concerning the units for which they are responsible. Whenever there are changes with respect to their units making modifications of Manual passages necessary, the appropriate administrator shall amend them and submit them to the President for review. The President may appoint a person to assist with that review, but no administrative changes may be incorporated into the Manual without the President having “signed off’ on them. When the President approves of a change, it shall be submitted to the Constitution, By-laws and University Manual Committee for incorporation into the Manual. The Committee shall determine if the proposed changes are in the area of Presidential or Senate authority and shall ensure that the changes are consistent with the style, format and arrangement of the University Manual (By-laws of the Faculty Senate, Section 4.25). If the President and Constitution, By-laws and University Manual Committee are not in agreement as to the delegation of authority, the matter shall be referred to the Executive Committee of the Senate. If the changes proposed are deemed to fall under presidential authority, they shall be referred to the Coordinator, Faculty Senate, for incorporation into the electronic copy of the University Manual. #13-14–13, #21-22-6

11.10.15 Information about changes. Following incorporation of changes into the electronic copy of the University Manual, the reference numbers of sections changed, added, or eliminated shall be listed on the next possible Faculty Senate agenda under “Reports of Officers and Executive Committee” for changes resulting from Senate action, under “Report of the President” for changes based on presidential action. #13-14–13  

11.10.16 A University Manual maintenance schedule shall be posted on the Faculty Senate website to facilitate identifying responsible parties of each chapter or section of the Manual and the date informational reports or legislative action will be requested. #21-22-40

11.10.17 Editorial changes to the University Manual are defined as and limited to changes required by developments in legal statutes or Collective Bargaining Agreements. Whenever a determination is made that editorial changes to a chapter or section of the University Manual are required outside the ordinary maintenance schedule established in Section 11.10.16, based on developments in law or a Collective Bargaining Agreement, the interested party shall notify the Faculty Senate President and the Faculty Senate Coordinator by providing a detailed justification for the request. The Faculty Senate President will review the request with the Faculty Senate Executive Committee at their next regularly scheduled meeting or refer the request directly to the Constitution, By-Laws and University Manual Committee (CBUM). Upon referral from the Faculty Senate President, CBUM members will review the proposal at their next regularly scheduled meeting or at a special meeting convened sooner than the next regularly scheduled meeting, formulate a recommendation regarding approval, and present the change request along with their recommendation in a report at the next regularly scheduled meeting
of the Faculty Senate.

Consistent with Section 11.10.10 of the University Manual, changes to the University Manual deemed not editorial by CBUM and/or the Faculty Senate shall be made through legislative action of the Faculty Senate or through Presidential action, and in accordance with the Constitution and By-Laws of the Faculty Senate and with Sections 11.10.11, 11.10.12, 11.10.13, and 11.10.14 of the University Manual. #22-23-16