Chapter 9 – Student Activities
9.10.10 Recognition of Student Organizations. The University of Rhode Island recognizes the Student Senate, Inc. as the representative of URI undergraduate students, and the Graduate Student Association as the representative of graduate students. #00-01–30
9.10.11 Recognition of student organizations shall be the responsibility of the Director of the Memorial Union in consultation with the Student Senate for undergraduate student organizations and the Graduate Student Association for graduate student organizations. #00-01–30
9.11.10 Organizations. No student organization shall use the name of the University in outside activities, thereby purporting to represent the University, unless such use is approved and authorized by the Director of the Memorial Union and Student Activities.
9.11.11 Before advertising, notice of all student meetings or social events shall be filed with the Director of the Memorial Union and Student Activities or the Office of Residential Life as outlined in the student handbook. The Director of the Memorial Union and Student Activities shall control scheduling to prevent conflicts. Notice of meetings of interest to the University community shall be filed with the Director of the Memorial Union and Student Activities at least one week before the meeting so that they may be publicized as widely as possible.
9.11.12 Within their areas of responsibility, the Directors of the Memorial Union, Dining Services, Athletics, Residential Life, and Student Life must approve in writing any fund-raising, sales, solicitation, or petitioning by individuals or groups. For other areas, the Director of Student Life must provide approval. Procedures are listed in the student handbook. #21-22-6
9.11.13 The Director of the Memorial Union and Student Activities, in cooperation with the faculty adviser and the Accounting Office, shall cooperate with student organizations in auditing accounts and keeping expenses within estimated income.
9.12.10 Intercollegiate Competition. Only students who are duly matriculated and regularly enrolled as candidates for a bachelor’s degree and who are doing full work (carrying at least a minimum credit-hour load) shall represent the University in intercollegiate competition. #00-01–30
9.12.11 No student who has completed the requirements for a bachelor’s degree shall be eligible to represent the University in intercollegiate competition except for participation in contests occurring shortly after commencement and provided such contests are part of a regularly organized schedule. #00-01–30
9.12.12 No member of a University team shall be allowed to play elsewhere with any organization while enrolled on a University team, without consent of the Director of Athletics. #00-01–30
9.12.13 Additional regulations for athletic eligibility shall be the rules adopted by the National Collegiate Athletic Association. #00-01–30
9.13.10 Political Groups. Politically-minded student groups, both partisan and non-partisan, may be recognized by the University and may hold meetings for business and discussion in rooms in University buildings, but these groups shall not use campus facilities free of charge for meetings or rallies open to the general public which are intended to promote the campaigns of candidates for public office.
9.13.11 The University shall not be responsible for the views expressed or entertained by either the speakers or the groups (see 9.13.10) nor can it be held to approve or disapprove of such views, whatever their nature; rather, it shall be concerned exclusively with discharging its educational duty to facilitate free discussion of all points of view, to the extent guaranteed by the constitutions of the United States and of the State of Rhode Island. #21-22-6
9.18.10 Community Standards of Behavior and University Policies for Students. Students and student groups are required to comply with regulations as published in the student handbook.
9.20.10 Conduct action may be implemented only through referral of violations to the Dean of Students Office, The Office of Community Standards, the Office of the Vice President of Student Affairs, or Housing and Residential Life. Complaints and reports of violations may be submitted to the Dean of Students Office from the campus police or local police departments, from other students, from faculty and staff, and other community members. In all cases, the available facts shall be gathered from the accuser (the reporting agency or complainant), and a careful evaluation of these facts, as well as of the dependability and character of the person(s) reporting them, shall be made. If corroboration of the information presented is deemed necessary, further inquiry and investigation shall be undertaken. If, at this point, in the judgment of the investigating authority, there is insufficient evidence of a violation, or the case lacks merit, a decision not to refer the matter to the conduct system may be made. #05-06–2E #October 20, 2022 Informational Report #23-24-9
9.21.10 Procedures for Cases of Violations of Community Standards of Behavior and University Policies. In cases in which the investigating authority decides that there is evidence of a violation which warrants referral to the conduct system, notice will be given to all students of meetings, hearings, incidents, and outcomes in writing electronically using the student’s @uri.edu email for official communication. #05-06–2E #23-24-9
9.21.11 Charge Letter. When the Student Conduct Administrator decides that there is information of a violation that warrants referral to the conduct system, the student shall be notified of the charges in writing electronically using the student’s @uri.edu email. This written notification will include the date, location, description of the alleged violation, reference to the handbook section allegedly violated, and potential sanction(s) will be given. If a student withdraws or is academically dismissed while charges are pending, conduct procedures may continue or be delayed upon the student’s return to the University at the sole discretion of the Dean of Students or designee. If a student completing degree requirements is accused of a violation of community standards that may lead to suspension or dismissal, the student’s degree (e.g., diploma, transcripts) may be held pending resolution of student conduct action or as a result of such action. #23-24-9
9.21.12 Response Letter. Formally charged students, or groups, may admit or deny responsibility for the charges. A student, or student group, will have three (3) business days upon receipt to respond to a charge letter either electronically or in person.
The charged student, or student group, has three options for responding to a conduct charge:
- If the student accepts Responsibility for the charges and the Recommended Sanction(s), the case is resolved and an Outcome Letter will confirm the resolution.
- If the student accepts Responsibility for the charges but does not accept the Recommended Sanction(s), the incident will be referred to an Administrative Hearing Officer.
- If the student denies Responsibility for the charges, the case will be referred to a hearing before a Conduct Board Hearing Panel or Administrative Hearing Officer.
- If a student opens the Charge and Choice of Action form but does not complete their COA within the given timeframe, the charges will be upheld and recommended sanctions will be imposed. If the Charge and Choice of Action form is not opened within the timeframe, a second attempt will be made to contact the student. If those attempts are unsuccessful, the charges will be upheld and recommended sanctions imposed. A sanction of suspension cannot be imposed without first meeting with the student. #21-22-6 #23-24-9
9.21.13 Mode of Resolution under Various Conditions. If the accused student accepts responsibility as well as the sanctions recommended, the case shall be considered as resolved, and a decision letter shall be written to confirm the decision. If a student accepts responsibility but does not accept the sanctions recommended, the case shall be referred to an administrative hearing before a single Student Conduct Administrator. If the accused student denies responsibility, the case shall be referred to a hearing. #23-24-9
9.21.14 Types of Hearings. Because the University believes in the value of review, students may indicate their preference of formal hearing type when charged with a violation of community standards, however the final determination is at the discretion of the Dean of Students or their designee based on the nature of the charges. Generally, Conduct Panel Hearings are reserved for cases where the potential for suspension or dismissal from the institution is recommended.
Hearings may either be before an administrative officer from one of the three offices charged with responsibility of participating in the administration of the student conduct system (see 9.20.10), or before a hearing panel. They shall be known as administrative hearings and conduct board panel hearings, respectively. These hearings are recorded, and the recordings are saved as long as the record of the case is retained. Concerns, challenges, or objections regarding the prehearing process are not part of the hearing but must be raised with the Dean of Students Office no later than three (3) business days in advance of the hearing. If a student withdraws or is academically dismissed while charges are pending, conduct procedures may continue at the discretion of the Dean of Students. If a student completing degree requirements is accused of a violation of community standards that may lead to suspension or dismissal, the student’s degree (e.g., diploma, transcripts) may be held pending resolution of student conduct action or as a result of such action. #05-06–2E #23-24-9
9.21.15 Administrative Hearings shall be conducted if the charged student denies responsibility for the alleged violation and (1) if the hearing concerns the sanctions only; (2) if a student requests an administrative hearing; and (3) if in the judgment of the Dean of Students Office, scheduling it is necessary to ensure that a hearing occurs in a timely fashion, to insure the health and safety of any of the participants to ensure an unbiased hearing, or based on the nature of the charges. #04-05–32 #October 20, 2022 Informational Report #23-24-9
9.21.16 Panel Hearings shall take place if an accused student denies responsibility for the alleged violation, requests a panel hearing, and none of the conditions making an administrative hearing necessary and/or appropriate (see 9.21.15) apply. Panel hearings shall normally take place before panels drawn from the University Conduct Board (see 5.74.10 – 5.74.21). When the situation warrants it, however, the Dean of Students shall have the discretion to change the hearing type as needed or based on the nature of the charges. #October 20, 2022 Informational Report #23-24-9
9.21.17 Procedures for Panel Hearings. If the accused student requests a panel hearing, and the Dean of Students Office concurs with this request, every effort shall be made to hold a hearing before the appropriate panel within 20 class days from the date the student furnishes a written response to the charge letter. The accused student shall receive written notification of the place and time of the hearing at least five (5) business days in advance of the hearing. The notification shall also identify the panel members. A staff member from the Dean of Students Office shall be available prior to the hearing at the request of the student to advise regarding the alleged violation and procedural matters. The student may challenge the participation of (a) panel member(s) for good cause, provided this is done at least three (3) business days in advance of the hearing. Hearings shall be closed. #21-22-6 #October 20, 2022 Informational Report #23-24-9
9.21.18 Information to Panel, and Disqualification of Panel Members. Panel members shall be informed of the student’s name and charges at the time of the hearing. Panel members may disqualify themselves, and either party to the case may be permitted to disqualify a prospective member if the remaining members of the board are satisfied that there is good cause for disqualification. If alternates for disqualified panel members are available, these alternates shall take the place of the disqualified members. If it is not possible to replace a sufficient number of disqualified members to maintain the panel composition as stipulated in 5.74.20, the hearing may proceed only with the agreement of the charged student. #21-22-6
9.21.19 Advisor to the Student. The University Student Conduct System is not an adversarial process, but an impartial inquiry into student conduct and the facts of the incident. A Conduct Advisor’s role is to provide guidance and support for students involved in student conduct matters. The advisor’s role is to provide support, guidance and/or advice only. A Conduct Advisor may be a student, faculty, or staff member at the University who has been trained on the University Student Conduct System. Parents or guardians do not serve in a Conduct Advisor role, even if they are employees of the University. Training on the Student Handbook and student conduct procedures is strongly recommended for an individual serving in the Conduct Advisor role. However, anyone with a law degree or a licensed attorney is only permitted to serve as a Conduct Advisor in University Student Conduct Systems meetings or hearings where students are:
- Involved in incidents involving sexual assault, sexual harassment, domestic violence, dating violence, and stalking or
- Involved in incidents when there is a concurrent criminal charge.
The Dean of Students must give prior approval in all instances where licensed attorneys or the presence of anyone with a law degree is requested.
A student with a disability affecting communication or a student who cannot effectively communicate in the English language may seek a reasonable accommodation to allow an advisor or interpreter to present or translate the case for the student.
Witnesses and involved parties are not allowed to serve as advisors.
Students with Disabilities and the Conduct Process
Students registered with Disability, Access, and Inclusion (DAI) can contact their DAI coordinator to request necessary accommodations. DAI will determine accommodations on a case-by-case basis. Students with a documented disability who are not yet registered with DAI may contact Disability, Access, and Inclusion at 302 Memorial Union, Phone 401-874-2098 to schedule a consultation. Accommodations are not applied retroactively and will not fundamentally alter this process.
Role of the Conduct Advisor
The Conduct Advisor’s role is passive, and the advisor may not participate in any manner during any related meeting or proceeding, including interviews or hearings. The advisor may not ask questions or respond on behalf of the Reporting Party or Responding Party. The Reporting Party or the Responding Party may request a break during any meeting and/or proceeding to allow the Reporting Party or the Responding Party to confer with their respective advisors in private. Conduct Advisors may participate in the following ways during the student conduct process:
- To advise the student or student organization on the preparation and presentation of the information prior to and during meetings and hearing
- To accompany the student or student organization to all student conduct meetings and hearings • To advise the student or student organization in the preparation and presentation of any appeal • To ensure that the student or student organization understands the seriousness of the hearing • To consult with and advise the respondent or complainant during the process
- To support the complainant or respondent during the student conduct process
A Conduct Advisor may not do any of the following:
- Present any part of the information for the student/organization
- Ask any questions of any witnesses appearing for the respondent or for the complainant • Ask any questions of the Student Conduct Administrator or Hearing Panel during Hearings
Advisors who do not follow the guidelines outlined in this Policy will be asked to leave the meeting(s) and/or proceeding(s).
The University may consider reasonable requests to reschedule a meeting or proceeding because an advisor cannot be present, however, the University is not required to do so and will not do so if it unreasonably delays the Student Conduct process. #05-06–2E, #21-22-6 #23-24-9
9.21.20 Panel Advisor. All panels shall have an advisor appointed by the Dean of Students Office who shall be present during all stages of the conduct process, including hearings and deliberations, except during the closed panel session determining whether or not the accused student is responsible for the alleged conduct. Responsibilities of the panel advisor shall include: (1) advising the panel regarding the requirements and provisions of substantive and procedural due process; (2) serving as a resource person concerning an accused student’s past history of involvement in the discipline system if any; (3) providing continuity in panel operations and procedures; (4) facilitating the implementation of conduct procedures at all levels of the conduct system; (5) acting as a liaison between panels and the University community; (6) assisting the panel in fulfilling its educational responsibility; and (7) preparing a written record of each hearing which is to include a summary of the testimony and evidence presented, and a statement of the decision reached. The individual who serves as panel advisor shall not be the person who conducted the original investigation as described in 9.20.10 and 9.21.10. #October 20, 2022 Informational Report
9.21.21 Presence of Accused, Oaths, Burden of Proof, and Standards of Proof. The accused must be present at the hearing (except as provided in 9.21.26). The accused may present evidence and introduce witnesses. No oaths shall be requested or allowed and the technical rules of evidence applicable to civil and criminal cases shall not apply. The charging official and the chair of the panel will work to eliminate preconduct and irrelevant information. If the charged student feels that this has not been done, the accused may add a written complaint or correction to the materials that are given to the hearing panel or officer. When the charged student denies responsibility, the burden of proof shall rest upon the person(s) bringing the charges. The standard for this proof shall be preponderance of the evidence. #04-05–32, #21-22-6, #21-22-41
9.21.22 Right to Question Witnesses, Right to View Evidence, and Rules for Written Testimony. The accused student shall have the right to question the complainant and all witnesses through the hearing panel chair, and to view and question all evidence presented to the panel during the hearing. Written testimony from absentee witnesses may be received for consideration only if the panel advisor and its chair deem it appropriate. If the panel advisor and the chair disagree as to the admissibility, they shall refer the matter to the panel for disposition. The authorship of such testimony must be verified by certification from a notary public. #18-19-6
9.21.23 Findings. The hearing panel or administrative hearing officer makes one of the following decisions upon completion of the hearing based on the preponderance of the evidence:
- A finding of Not Responsible,
- A finding of Responsible,
- Continuance of the case for the purpose of obtaining additional information or for further consideration.
- Insufficient Information to Proceed – There is insufficient information to proceed with the conduct process. Charges are dismissed, but the case can be reopened should new information become available.
- No Further Action – There is insufficient information to determine responsibility in an incident.
Decisions shall be based only upon evidence and testimony introduced at the hearing. In the case of a Conduct Board Panel Hearing all decisions shall be made by a majority vote. The panel chair shall have the right to vote in all matters. #05-06–2E #23-24-9
9.21.24 Written Notification of Findings. As soon as reasonably possible after the finding is reached, the accused student shall be notified in writing of the decision(s) made.
9.21.25 Procedures for Administrative Hearings. Administrative hearings shall follow the applicable procedures set forth for hearings before hearing panels. All tasks which the panel hearing procedures assign to the panel chair and/or the panel advisor shall, in the case of an administrative hearing, devolve to the hearing officer. The charged student shall have the right to challenge the assignment of the case to a particular hearing officer. Such a challenge shall follow the procedures established, under the panel hearing procedures, for challenging a panel member.
9.21.26 Attendance Requirement at Hearings. Charged students are required to appear for scheduled hearings. Failure to do so normally causes the case to be heard in the student’s absence. However, a student shall have the right to one rescheduled hearing if the scheduled time causes undue hardship.
9.21.27 Continuance of Disciplinary Proceedings. If a student withdraws or is academically dismissed while charges are pending, disciplinary procedures may be continued or discontinued at the discretion of the Dean of Students. If a student completing degree requirements is accused of an offense for which suspension or dismissal are appropriate penalties, the diploma of the accused may be withheld pending resolution of the conduct proceedings or during a period of suspension. #04-05–32; #05-06–2E, #21-22-6
9.21.28 Deferral of Proceedings. The staff of the Dean of Students Office may defer conduct action at any stage of the process for a period not to exceed ninety calendar days when school is in session. Pending charges may be discontinued thereafter depending upon the good conduct of the accused student. #04-05–32 #October 20, 2022 Informational Report
9.21.29 Appeals Procedure. When a hearing panel or hearing officer recommends conduct sanction, the accused student shall have the right to appeal the decision to the University Appeals Board (5.75.10 – 5.75.12). Following a hearing, a complainant has the right to submit an appeal request to the University Appeals Board based on new evidence (as described below). Appeal requests must be filed with the Dean of Students within three (3) business days of receipt of the letter informing the accused student that a conduct sanction has been recommended. Extensions to the deadline for filing appeal requests may be granted for good and sufficient reason by the Dean of Students. Upon receipt of a written request for appeal, the Dean of Students or designee will conduct a preliminary evaluation of the submission to ensure that the appeal is based on the grounds listed below. If it is determined that the appeal is not supported by one of the four grounds, the appeal request will be denied.
Such appeal requests, which must be presented in writing, shall be based only on evidence of fraud, denial of rights, procedural error, or on the claim of new evidence which was not available at the hearing, and which would have materially affected the decision of the hearing panel or officer.
If the appeal request is approved by the Dean of Students or their designee, a meeting of the University Appeals Board on Student Conduct will be scheduled. The board will be provided with a report of the hearing or administrative action, the appeal request, and an administrative response (from either the Hearing Panel Advisor or the Administrative Hearing Officer) to the appeal request.
A copy of the report of the hearing or administrative action and the administrative response will be provided to the student from the Dean of Students Office as soon as it becomes available.
If the appellant wants the University Appeals Board on Student Conduct to have reactions to the administrative response, it must be put in writing and delivered to the Dean of Students Office at least one hour before the Appeals Board meets and begins deliberations. To help prepare the appeal, the charged student may listen to any available recording. Recordings may be reviewed but copies will not be provided to students or their designee. Requests to review the recordings of the hearing can be made through the Office of Community Standards
The University Appeals Board meeting is not a hearing and will remain closed to the public. All appeals are based off a review of the written submissions. If needed, the Reporting Party, Responding Party, their respective Conduct Advisors, or Administrative Hearing Officer or Hearing Panel Advisor may be invited to appear before the Appeals Board for the sole purpose of responding to questions from the University Appeals Board members about the written appeal materials. An alternate time will be scheduled for any in-person questioning.
If the University Appeals Board on Student Conduct determines that a written request for an appeal demonstrates one or more appeal ground(s), and that the written appeal demonstrates that the ground(s) has materially affected the hearing outcome, it refers the case back to a new hearing panel.
If the University Appeals Board on Student Conduct denies the appeal, the outcome and recommended sanctions from the original hearing body will be forwarded to the Vice President for Student Affairs or the Dean of Students for approval. Approval of the sanction by the Vice President for Student Affairs (for cases of suspension or dismissal) or Dean of Students (for all other cases) shall take place after the appeal process is completed. If the Vice President or the Dean of Students does not approve the sanction, they have the authority to change it. #05-06–2C #23-24-9
9.21.30 Students who obtain information at their hearing which might lead to new evidence shall ask for a continuance of the case at that time rather than wait to raise the matter for the first time as the basis for an appeal request.
9.21.31 Conduct Records. All conduct records, such as complaint letters, correspondence, charge letters, decision letters, and hearing summaries, shall be considered confidential, and be maintained by the Dean of Students Office for seven (7) years after the date of the action. Records of unresolved incidents shall be reviewed annually starting with the 6-year anniversary. The Dean of Students shall decide whether or not to destroy such a record or keep it for another year. Records of permanent dismissal shall be retained permanently. Access to such records is governed by the University Policies for the Release and Disclosure of Information from Student Records (see section 6.12.21). #04-05–32 #October 20, 2022 Informational Report
9.22.10 Range of Conduct Sanctions. Sanctions are a range of actions that may be imposed by the Student Conduct Administrator or Hearing Panel as a consequence of being found responsible for violating the University’s community standards of behavior. The Student Conduct Administrator or Conduct Board can establish new or modify existing sanctions that promote student growth and preserve the atmosphere of learning necessary to the well-being of all students and the community. In addition, situational conditions may be applied when appropriate. Situational conditions may include, but are not limited to:
- All facets of the specific individual situation
- The severity of the violation
- The degree to which a student has participated or been involved in an incident
- The student’s motivations and intent in connection with the infraction, and
- Any record of past violations.
9.22.11 No Further Action. In cases where the discussion with the administrative officer has been sufficient, the student will be notified that there is no further action necessary. #04-05–32 #23-24-9
9.22.12 Warning. In instances of minor violations, the student may be warned in writing of the possible consequences of continuing such behavior. Additional conditions may be applied as appropriate.
9.22.14 Residence Probation. Students who are placed on residence probation are not in good standing with their living unit for a specified period of time, and conditions may be placed on their actions. The status of residence probation reminds the students that the infraction has become part of their records and that repetition of similar or other unacceptable behavior may be cause for removal from the living unit. #21-22-6
9.22.15 Removal from Living Unit. The immediate termination of a residential student’s residential living community contract after one serious violation or repeated violations of community standards in a residential living community. The action must be approved by the Dean of Students or Director of Housing and Residential Life. Removal from traditional residence halls would prevent the student from living in any other on-campus University housing, including IEP/TI House, Fraternity and Sorority Houses, and the TD Achievement House. #23-24-9
9.22.16 Disciplinary Probation. Students who are placed on disciplinary probation are permitted to remain enrolled at the University under certain stated conditions, depending upon the nature of the violation and the potential learning value that may be derived from such conditions. The probation usually extends over a stated period, during which it is clearly understood that students are subject to further disciplinary action, including suspension or dismissal, if they violate the terms of the probation or in any way fail to conduct themselves as responsible members of the University community. Probation is a final warning to students to help them reevaluate their behavior. #21-22-6
9.22.17 Suspension is an involuntary separation of the student from the institution. Suspension differs from dismissal because it implies and states a time limit when return will be possible. Suspension may extend for a semester, for a specified period, until a specifically designated date, or until a stated condition is met. Such action does not take effect until approved by the Vice President for Student Affairs or designee. #December 9, 2021 Informational Report
9.22.18 Dismissal. The permanent involuntary separation of a student from all University of Rhode Island owned and operated properties and campuses. Specifically, the student is trespassed from the University. The student is not allowed to attend classes or university events, nor use or be present in any university facilities. Rhode Island General Law 11- 44-26, as amended, allows the University police to arrest any dismissed student found on campus. Dismissal from the University must be approved by either the President or Vice President of Student Affairs and the Dean of Students. #December 9, 2021 Informational Report #23-24-9
9.23.10 Other Sanctions
Sanctions used to provide additional education related to the behavior or incident by the hearing officer. Students assigned an educational sanction will be given a detailed description of the assignment by the hearing officer. Examples of educational sanctions include, but are not limited to: self-assessment surveys, written assignments and presentations.
A grade of F or zero issued by a faculty member for an assignment or a course when they find that a student cheated on or plagiarized an assignment. A grade sanction is issued by the faculty of record, and not the Office of Community Standards.
A student’s degree may be revoked by the Provost Office following the recommendation and outcome of the student conduct process.
No Contact Order
A directive issued when there is a perceived concern for the health, safety, and wellbeing between all involved parties of an incident. In cases involving multiple students, mutual No Contact Orders may be issued to all involved in the incident. A detailed letter outlining the parameters of the order will be provided to all students involved by staff in the Dean of Students Office.
Residence Probation (On-Campus)
A specified period of time where a residential student is not in good standing with their residential living community, including IEP/TI House, Fraternity and Sorority Houses, and the TD Achievement House. Any further unacceptable behavior may be cause for removal from the residential living community.
Residence Relocation (On-Campus)
The requirement of a residential student to move from one residential living community to another residential living community due to unacceptable and inappropriate behavior. The student will be re-assigned by the relevant residential living community staff.
A monetary sanction levied by the conduct officer for loss of or damage to University property or services rendered. The amount is determined by Housing and Residential Life or Facilities Operations and is based on the cost of repair or replacement and the associated parts, delivery fees, and labor costs.
Referral to Alcohol and Other Drug Education
Students found to have violated the alcohol or drug policies may be referred to the AODE program. After an initial assessment, the AODE program will inform the student of the required next steps. Next steps range from participation in a survey, an in-person course, an online course, or one on one meetings with a AODE staff member.
Student Records Hold
A conduct administrator may sanction (e.g., place a hold which may prevent registration or course enrollment) a student’s University record when a student fails to complete sanction(s) when found responsible in the University Student Conduct system and/or when a student fails to respond to a reasonable request for a student to meet with a University Official.
Involuntary separation of the student from the University for a specific period of time or until a stated condition is met. Such action does not take effect until approved by the Vice President for Student Affairs and the Dean of Students.
Suspension of Privileges
A student is prohibited from participating in designated social events or activities. The Office of Community Standards will notify partnering departments (i.e. Greek Life, Athletics, Talent Development) of the imposed sanction so that the individual department can review the further participation of the student.
The student will be required to comply with any treatment, referrals and educational activities which may be recommended and to provide documentation of official discharge from treatment provider upon completion.
A suspension of a student’s right to enter a specific building on University property, locations on campus, or all of the University of Rhode Island campuses. When appropriate, a trespass notice may include the suspension of a student’s right to represent the University at University-sponsored or related events. When a trespass notice is given, the student will receive a detailed explanation of the parameters of this trespass. In the event there is a report that the student has violated the trespass, it will be recommended to the Vice President for Student Affairs that the student be Emergency Suspended, as defined in the Student Handbook. #05-06–2B; #07-08–34; #December 9, 2021 Informational Report, #21-22-6 #23-24-9
9.24.10 Jurisdiction of the Student Discipline System Over Off-Campus Conduct.
- Each student shall be responsible for one’s conduct from the time of admission through the actual awarding of a degree, even though conduct may occur before classes begin or after classes end, as well as during the academic year and during periods between terms of actual enrollment (and even if the conduct is not discovered until after a degree is awarded.) The Student Code of Conduct shall apply to a student’s conduct even if the student withdraws from the University while a student conduct matter is pending.
- The University of Rhode Island Student Code of Conduct shall apply to conduct that occurs on University premises, at University-sponsored activities, and to off-campus conduct, including online and social media, that adversely affects the University community, poses a threat to safety of persons or property, or damages the institution’s reputation or relationship with the greater community. In addition, the University of Rhode Island, in collaboration with the surrounding communities, may respond to student violations of community-based laws and ordinances designed to protect civility and quality of life. The following examples describe the kinds of off-campus acts that might be addressed through the University student conduct system. They are illustrative in intent and they should not be regarded as all-inclusive: driving under the influence of alcohol or drugs; physical/ sexual assault; sale or distribution of illegal substances; malicious destruction of property. The Dean of Students or designee shall decide whether the Student Code of Conduct shall be applied to conduct occurring off campus, on a case by case basis, at his/her discretion.
- University student conduct proceedings may be initiated against a student without regard to co-occurring civil or criminal litigation in court or criminal arrest and prosecution resulting from the same or related conduct. Proceedings under the Student Code of Conduct may be carried out prior to, simultaneously with, or following civil or criminal proceedings off-campus at the discretion of the Associate Dean of Students/ Director of Community Standards.
Determinations made, or sanctions imposed under the Student Code shall not be subject to change because criminal charges arising out of the same facts giving rise to violation of University rules were dismissed, reduced or resolved in favor of or against the defendant in the criminal matter.
All Student Senate recognized student organizations and all other academic based student organizations are subject to the Student Code of Conduct.
9.24.11 Appeal on the Issue of Off-Campus Jurisdiction. If a student is accused of an off-campus offense under subsection 2 of Section 9.24.10, and if the representative of the Dean of Students Office determines that there is cause for presenting the matter to the Student Discipline System, the student shall have the right to dispute the jurisdiction of the Student Discipline System. Such an appeal must be filed in writing with the Dean of Students Office not later than three days after notice of the Office of Community Standards’ decision that the student has been charged. The appeal shall be presented to the Vice President for Student Affairs for disposition of the issue of jurisdiction. The decision on jurisdiction arrived at by the Vice President for Student Affairs shall be final. When an affirmative judgment on jurisdiction has been reached through this procedure, the student shall still have the right to accept or deny responsibility for the conduct in question. #October 20, 2022 Informational Report #23-24-9
9.25.10 Informal Resolution and Negotiated Agreements
Negotiated Agreements for Student Organizations
When there are alleged violations of community standards by a student group where the student group accepts responsibility for committing violations, an incident may be adjudicated through a Negotiated Agreement Process if it is the unanimous choice of two parties involved:
- The student group who accepts responsibility for the violation, and
- The Dean of Students or Associate Dean of Students, Community Standards.
Negotiated agreements may only be requested after an informal meeting and before formal University Student Conduct System processes have begun. Negotiated agreements will be jointly developed by a Student Conduct Administrator and leadership of the student group involved. Negotiated agreements may not be used in cases involving allegations of sexual assault, sexual or relationship violence, or stalking.
Negotiated Agreements between Individual Students
When there are alleged violations of community standards by a student against another student where the responding student accepts responsibility for committing violations, an incident may be adjudicated through a Negotiated Agreement Process if it is the unanimous choice of the parties involved:
- The student group who accepts responsibility for the violation,
- The student impacted by the violation,
- The Dean of Students or Associate Dean of Students, Community Standards.
Negotiated agreements may only be requested after an informal meeting and before formal University Student Conduct System processes have begun. Negotiated agreements will be jointly developed by a Student Conduct Administrator and the students involved. Negotiated agreements may not be used in cases involving allegations of sexual assault, sexual or relationship violence, or stalking.
Negotiated agreements must be approved by the Dean of Students.
In all cases of Negotiated Agreements, the written agreement will be kept on file in the Dean of Students Office. Should any aspect of the agreement not be completed, or should a party fail to abide by the written agreement, the student organization will be charged with Failure to Comply and charged for the incident through the University Student Conduct System. #October 20, 2022 Informational Report #23-24-9