Whom do I contact if I need to dispose of a piece of equipment?

Complete the Work Order for Disposals/Reutilization of Equipment and submit it to central_receiving@etal.uri.edu. Contact Central Receiving if you have any questions.

I am anticipating a donation, what is the procedure?

Contact the University’s Foundation Office at 401.874.2439 for procedures.

I have a piece of equipment I am not using. Am I allowed to sell it and put the funds into my department’s account?

Contact the Coordinator for questions regarding the sale of equipment.

Why does the Property Department need to conduct inventories? How do I request a copy of my department’s inventory?

This office is responsible for complying with the Office of Management & Budget Circular’s A-21 and A-110 to conduct department physical inventories every two years. For a copy of your department’s inventory, contact the Coordinator.

What equipment needs to be tagged and why?
This office is responsible for bar code tagging all items with cost greater than $1,000 to comply with the Office of Management and Budget Uniform Guidance 2 CFR Part 200.

Can a state employee take a University-owned piece of equipment home for University business?

A state employee must request approval from his/her department head stating why the item needs to be used at home. If approval is given, a formal letter must be written from the department head verifying the arrangement. The letter must be filed with the department and a copy must be sent to the Property Office for reference.

I am transferring my research to another Institution, may I take my equipment with me?

Once authority is received from the funding agency, only grant-purchased equipment may be transferred. All other University-purchased equipment, including equipment purchased with URI Foundation monies, remain in the custody of the University/State of Rhode Island.

How do I go about fabricating equipment for a research project?

Fabrication notices, supported by a grant and costing over $5,000 to build, must be completed in the Sponsored and Cost Accounting Office on the second floor in the Research Building. All items become Federal equipment and must adhere to the particular grants’ guidelines.