Pre Award – FAQs

  1. Who is my OSP contact for my college? 
  2. Should I submit a proposal in InfoEd?   
  3. What is the deadline for submitting a grant?
     Please click here for the Proposal Submission Timeline Policy.
  4. What is the difference between Percentage of Effort and Award Credit?
    Percentage of effort is defined as the portion of time spent on an activity expressed as a percentage of time or man months that is charged to a Research grant.Award credit is defined as the allocation of responsibility among the PI and Co-PIs on a grant.  The sum of award credit on the Internal Approval for Proposal Transmittal must always equal 100%.  The percentage of responsibility is typically decided by the PIs in conjunction with their department/college. 
  5. Should my award go to the URI Foundation or through the Division of Research and Economic Development? 
    Policy for Grants Contracts and Gifts
    Policy for Grant Contracts and Gifts Flow Chart G and G Grid
  6. Does my RPPR/Carryforward/Revised budget/get routed through InfoEd?
    RPPRs do not need to be routed through InfoEd. All RPPR submissions require that COI disclosures for anyone who is independently involved in the conduct, design or reporting be completed in the InfoEd COI module. This should be done when you are requesting your RPPR be submitted in ERA commons.  If disclosures are not completed, we will not submit your RPPR until all forms are submitted.  Please forward RPPR 48 hours prior to the deadline.
  7. How do I prepare a RPPR?
    See URI RPPR guidance and NIH/PHS RPPR Instruction Guide for information on completing RPPRs.
  8. How do I prepare a NOAA RPPRs? 
    When you are completing your Research Performance Progress Reports (RPPRs) for NOAA and are reporting publications (box 29), please make sure to indicate whether or not the list of publications was submitted to NOAA Institutional Repository (IR).  Remember that submitting the list to the IR is a requirement for all CI awards, whereas attaching a complete list to the RPPR is optional.  When filling out the box 29, you can either confirm that the list has been submitted to the IR, or , if this hasn’t been done yet, indicate when you are planning to submit it.  Some of you had questions about the timing of this submission. CIPO Annual Reporting Guidance did not require you to submit the list at the same time as the report, although we’d discussed that doing these two submissions at the same time is a good practice. We expect to address this detail in our FY20 guidance. As a reminder,  NOAA IR Frequently Asked Questions page has instructions on how you can submit publications as a batch. Grant Recipient Research Performance Progress Report (RPPR) User Guide 
  9. Who can be PI (Principal Investigator)? 
    A Principal Investigator (PI) is an individual responsible for the preparation, conduct and administration of a grant or contract.  The PI and Co-PIs of a sponsored project agree to accept responsibility for the scientific and fiscal conduct of the project and to provide all required award deliverables.
    PI’s must be tenure track a Full Professor, Assistant Professor, Associate Professor or Emeritus Professor or Marine Research Scientists (URI-GSO). For Emeritus Professors, colleges may have internal review criteria that must be followed. Senior Staff maybe may serve as PIs if they meet the University criteria and have approval from their Director or Department Head. An Adjunct Professor, postdoctoral fellow or student may be recognized as a Co-Investigator. 
    Please review the complete Policy on Principal Investigator Eligibility.  
  10. Who can assist with preparing a Post Doc Mentoring Plan? 
    Karen Markin in the Research Development Office. 
  11. What are the Levels of GRA and what do they mean 
  12. How do I calculate USDA Overhead/Indirect Cost?
    Please review the Guidance on USDA Indirect Rate Calculation and the associated USDA Rate Check & Waived IDC Spreadsheet for information.
  13. Who can assist with match requests for budget assistance?  
    If you need a Match letter, please contact Karen Markin in the Research Development Office. 
  14. Who can review my proposal format?
    Your assigned Pre-Award Specialist will assist you with InfoEd.  If you need assistance with the technical aspect of your proposal, please contact the Research Development Office. 
  15. What are the correct zip-codes for my Place of Performance? 
    Please click for the URI Building Zip Codes  
  16. Is my place of performance registered as a historical site?
    – Historical Buildings on campus are as follows:
    – Watson Farmhouse (ca. 1796)
    – Taft Hall (1889)
    – College Hall/Davis Hall (1890/1895)
    – “Old Ben Butler” Civil War cannon (1861, brought to campus in 1892)
    – Lippitt Hall (1897)
    – East Hall (1909)
    – Ranger Hall (1914)
    – Washburn Hall (1921)
    – Bliss Hall (1928)
    – Edwards Hall (1928)
    – Rodman Hall (1928)
    – World War I Memorial Gateway (1922 and 1928)
    – President’s House (1931)
    – Green Hall (1937)
    – Quinn Hall (1937)
    – Eleanor Roosevelt Hall (1937)
    – Robert L. Carothers Library and Learning Commons (1964, ’75, ’92-’93)
  17. Is Canada considered a foreign country for travel and subawards? Yes
  18. Who should I contact for Limited Competition?
    If you have a question regarding Limited Competition and who is eligible to submit a proposal, please talk to Karen Markin in the Research Development Office. 
  19. Who should I contact to get registered in NSF, NIH ERA Commons, and NSPIRES?
    For NSF, please go to and register and then request the role of PI.
    For NSPIRES, ERA Commons, Please contact Elizabeth Buchanan in the Office of Sponsored Projects.
    For further information see: NSF Electronic Research Administration (ERA) Forum Webinar Series 
  20. If my proposal submission date falls on a weekend or a federal holiday, what is my due date?
    • In general the due date will fall on the next business day, but please consult your sponsor guidelines for confirmation.