URI Department Information

Department Responsibilities:

  • Departments can provide the link to the supplier request form to all new suppliers or they can complete the registration form directly.
  • Prospective suppliers are sent the appropriate registration information to complete through the supplier registration portal.
  • If Sole Proprietor or Individual status is indicated on the W9, the department completes the Independent Contractor Questionnaire form. This form is to be completed by the University department employee requesting a new supplier set up.
  • Search for supplier by name and address in PeopleSoft: Suppliers> Supplier Information > Review Supplier > Supplier Name

Supplier Responsibilities:

  • Completes the supplier registration and submits the W-9 or W-8 form.

Strategic Procurement’s Office Supplier Maintenance:

  • Sets up or updates supplier registration.
  • Searches external databases for supplier reporting status.
  • Completes due diligence with the Federal Debarment list, Secretary of State’s business list, TIN Matching and other requirements as necessary.
  • Communicates the PeopleSoft Supplier number to department when completed.