Accounts Payable

Accounts Payable Office is responsible for the payment of goods and services to suppliers as well as reimbursements to individuals for costs incurred as part of University business.

Forms

Staff

Supplier Information

Forms and procedures for news and existing suppliers.

Invoice Vouchers

If competitive pricing does not apply, please review the criteria and instructions for invoice vouchers.

Employee Reimbursement

Reimbursement for University-related out-of-pocket expenses.

Invoices are processed for payment when received by Accounts Payable. Checks are issued according to the purchase order. The University payment terms are net 30 working days following the latest completion, acceptance or rendering of the properly authorized invoice. A current W9 or W8-BEN must be on file for the vendor to receive payment.

Vendor/Supplier invoices must be emailed to aprec@etal.uri.edu

In order to process payment, a receiving report must be sent to Accounts Payable as soon as the order has been completely fulfilled. Receiving reports are acknowledgments that the purchased item(s) has been received in good order.

The department is responsible to make sure authorized signatures on all forms comply with the authorized signatures on file in PeopleSoft. Incorrect signatures on forms will require us to send the forms back to the department.