Purchasing Manual

 

 

 

SECTION 1 – POLICIES
updated 12/20/23 1.1 General Policies    
updated 12/20/23 1.2 Purchasing Objectives and Responsibility    
updated 1/31/17 1.3 Responsibility of the Requisitioner    
  1.4 Purchasing Code of Ethics    
SECTION 2 – PURCHASING PROCEDURES
updated 1/31/17 2.1 University of R.I. Requisitions (College Requisition)    
updated 4/29/24 2.2 Document Flow- COMING SOON!    
updated 12/12/18 2.3 Research Purchasing Procedures    
updated 4/13/17 2.4 Special Requisition Requirements    
updated 1/4/07 2.5 Sole Source/Single Source/Proprietary Purchase Requests    
updated 9/11/13 2.6 Emergency Purchases & Confirming Requisitions    
  2.7 Independent Contractor/Contract Employee    
updated 4/29/24 2.8 Maintenance Service Agreements- COMING SOON!    
updated 4/29/24 2.10 Requisitioning Drugs, Medical Supplies and Narcotics- COMING SOON!                       
  2.11 Lease, Rentals, & Sales Agreements    
updated 4/29/24 2.12 Internal (URI) Vendors- COMING SOON!    
updated 4/29/24 2.13 How to Track a College Requisition    
updated 4/29/24 2.14 Purchase Order- COMING SOON!    
updated 1/31/17 2.15 Blanket Purchase Orders    
updated 4/29/24 2.16 Limited Value Purchase Order- COMING SOON!    
updated 4/29/24 2.17 Master Price Agreements    
  2.18 Prepayment Purchases    
updated 1/2/08 2.19 Invoice Vouchers    
updated 1/31/17 2.20 Equipment Screening Process    
  2.21 Receiving Reports    
updated 2/3/09 2.22 Research Subcontracts with Non-Profit Organizations    
updated 4/29/24 2.23 Returning Merchandise- COMING SOON!    
updated 1/4/07 2.24 Purchasing Complaints    
SECTION 3 – FORMS AND INSTRUCTIONS
updated 1/31/17 3.1 Listing of State and University Forms- COMING SOON!    
updated 1/31/17 3.2 URI Requisition Instructions    
updated 4/29/24 3.3 Bid Sheet Instructions Sample  
updated 4/29/24 3.4 RESERVED    
updated 4/29/24 3.5 Sole/Single/Proprietary Justification Forms & Instructions  
  3.6 Emergency Justification Instructions Sample  
updated 4/29/24 3.7 Independent Contractor Questionnaire    
updated 4/29/24 3.9 RESERVED    
updated 4/29/24 3.10 Purchasing Complaint Report Form    
updated 4/29/24 3.11 RESERVED    
updated 4/29/24 3.12 Sample Purchase Order    
updated 4/29/24 3.13 Limited Value Purchase Order Instructions Sample  
updated 4/29/24 3.14 Invoice Voucher Form    
updated 4/10/08 3.15 URI Equipment Screening Form    
updated 4/29/24 3.16 RESERVED    
updated 4/29/24 3.17 RESERVED    
  3.18 Vehicle Acquisition Request, SFO-100 Trade In Form Instructions    
SECTION 4 – APPENDIX
updated 4/29/24 Account Code – Descriptions    
updated 12/20/23 Commodity Code Listing