Creating Digital Signature Adobe Reader

– Many/Most of the Controller forms will be replaced with Adobe documents that will require a digital signature.

– Depending on your browser, you may need to (1) download the document (2) open it in Adobe and (3) complete and digitally sign the document.

General Accounting

Accounting

• ACH Enrollment Form (Direct Deposit )
• Accounts Payable Correction PDF form | XLS form | Instructions (for A/P, Travel & PCard)
• Alternative Receiving Report
• Authorization for Approval of Payments Outside of Signature Authority
• Business Meals Reimbursement | Business Meals Guidelines
• Cash Advance Agreement
• Cash Advance Request for Participant Payment Form
• Cell Phone Reimbursement Instructions | Adding Bank Info into PeopleSoft
• Cell Phone Reimbursement Cancellation
• Duplicate Invoice Certification
• Fund 400 Restricted Request Form | Policy & Procedures
• Fund 900 Agency Request Form | Policy & Procedures
• Honorarium and Guest Speaker Form | Guidelines
• Incoming Wire / ACH Claim Form
• Internal Vendor Credit Statement | Instructions
• International Wire Instructions
• Invoice Voucher XLS form | PDF form | Instructions | Allowable Items
• Journal Entry Form (for non Accounts Payable)
• Monthly Reimbursement (A-54) forms and instructions located on Policies & Procedures
• Supplier Registration for Purchase Orders Only (includes IRS W-9)
• Tax Exempt Certifications for URI purchases
• URI W-9 Substitute Form for non-purchasing vendors only
• IRS W-8 (Series) Forms
• URI Invoice | Instructions
• W9 form for URI (22-3011455)
• WB Mason Online Access Request Form | WB Mason Online Ordering Procedures

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Purchase Card

• PCard Application
• PCard Cardholder Department Transfer Form
• Cardholder Agreement
• Department Administrator Agreement
• Permanent Limit Increase Request Form PCard
• Missing Receipt Form
• Reconciliation Form

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Travel

• Mileage Reimbursement for URI employees submitted through Online Travel & Expense Module
• Mileage Reimbursement Form | mileage rate as of January 1, 2024 $.67
• Missing Receipt Form
• Travel Authorizations and Travel Expense Reimbursements submitted through the Online Travel & Expense Module

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Travel and Expense Module

• Travel Card Application
• Travel Card Agreement Initial
• Travel Cash Advance Agreement
• Missing Receipt Form
• Permanent Limit Increase Request Form

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Payroll

In-House

• Contract Job Request to Change Form
• Direct Deposit Instructions
• Fellowship/Stipend/Participant Support Payment Characterization Checklist
• Fellowship Income Tax Reporting
• FICA Exemption Form
• In House Timecard Approval and Access Request
• IP-1 Internal Payroll Employment Form (Human Resources Website)
• IP-2 In-House Payroll Adjustment Form
• In House Hourly Correction Form
• Sample Time Sheet

Payroll Accounting

• Request to Transfer Overtime Form | Instructions
• Request to Transfer Compensatory Charges

Faculty & Staff

• APF-3 Additional Pay Form
• Conversion Chart for Fractions of an Hour
• State Payroll Online Timecard Change to Approver/Delegate
• Payroll Deduction Authorization Form (URI Foundation & Alumni Engagement Website)
• Comp Time Request to Change Pay Status:
  • ESP / NEA / Council 94 / Nurses
  • Non-Union Coordinators/Non-Classified per FLSA
• Request to Transfer Compensatory Charges
• Request to Transfer Overtime Form | Instructions
• Salary Advance Agreement | Salary Advance Payment Order
• Human Resource Administration Forms
  • Authorization for Additional Compensation Form (USP-7)
  • Direct Deposit Form
  • I-9 Employment Eligibility Form
  • Lecturer Salary Payment Option (Full Academic Year)
  • Summer Recontracting Form
  • W-4 Form (Federal & RI)

Foreign National Tax Compliance Office

• Foreign National Information Form 08102022
• FICA exemption Form

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Sponsored Cost Accounting

• Internal Forms
  • Sponsor Change Request for Billing Purposes
  • Customer Contract Update for Billing Purposes
• Signature Authorization Form and Instructions (Budget Website)
• New Service Center Request Form
• Third Party Cost Share Form: (XLS) or (PDF)

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Treasury – Cash Reconciliation

• Change Fund Reconciliation Form
• Checking Account Reconciliation Form
• Electronic Funds Transfer (EFT) Request Form
• Incoming Wire / ACH Claim Form
• Petty Cash Imprest Change Fund Application Modification Form
• Petty Cash/Imprest Checklist
• Petty Cash Imprest Reimbursement Voucher
• Petty Cash/Imprest Reconciliation Form

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PeopleSoft Financials Management forms & information

• PS Chartfield Request
• PS Signature Instructions
• PS Financial Security Access Request Form
• Signature Template
• URI Financials On-Line Requisition Approval Process

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