International Engineering Program

IEP Housing Agreement 2024-2025

DISCLOSURE: BY SIGNING THIS AGREEMENT, RESIDENT ACKNOWLEDGES THAT THEY ARE AWARE THAT, WHILE A URI PROPERTY, THE IEP/TI HOUSE IS CONSIDERED “OFF- CAMPUS” HOUSING. IF AT ANY POINT THE RESIDENT DECIDES TO SECURE “ON-CAMPUS” HOUSING WITH THE DEPARTMENT OF HOUSING AND RESIDENTIAL LIFE (HRL), THEY WILL BE SUBJECT TO HRL ESTABLISHED POLICIES AND PROCEDURES WHICH CAN INCLUDE BEING PLACED ON A WAITING LIST.

IEP/TI house Policies, Procedures, Rules and Regulations and Guidelines; and Student Rights and Responsibilities: The student agrees to follow the policies, procedures, and guidelines that follow. In addition, residents in the IEP/TI house and their guests are responsible for abiding by all student conduct regulations contained within the most recent edition of the URI Student Handbook. Violations of such student conduct regulations may subject you to sanctions or corrective actions under either or both this Agreement and under the student conduct system described in the Student Handbook.

Although housing and dining bills are payable by the semester, this contract is binding for the entire 2024-2025 academic year, unless previously discussed with staff. The resident/student and/or guarantor shall be responsible for the full amount of yearly charges. By signing the IEP/TI Housing Agreement, the resident/student has agreed to the terms and conditions of this agreement, as well all of the policies, procedures, rules and regulations set forth in this agreement.

Statement of Purpose

The IEP House and the TI House are the administrative and residential center founded to support the goals and activities of the International Engineering Program. Together they are known as the Heidi Kirk Duffy Center for International Engineering Education and are a home for students, from the U.S. and abroad, seeking to prepare themselves for leadership careers in the contemporary global workplace. They represent a partnership among faculty, students, and all persons in the public and private sectors who are committed to the goals of a global technical education.

The IEP House and the TI House are models for responsible residential living, based on the philosophy that students with similar academic and career goals will be supportive of one another and benefit mutually in a common living environment. Priority for housing may be given to students who have completed an IEP internships and/or study abroad, students in their second year (or beyond), students with a cumulative gpa of 3.0 or above, students demonstrating a clear commitment to the goals of the IEP, and prior residents with a clear commitment to the community spirit of the IEP.

The IEP and TI Houses exemplify the manner in which educators and members of the private sector may work together in supporting students preparing for a global workplace.

The following Policies apply to the IEP Living Learning Communities (IEP & TI Houses)

OCCUPANCY

Check-In and Check-Out
Each resident must follow and fully complete the check-in/out process as outlined in the provided instructions from IEP housing or they may incur additional fees. Upon check-out, a student residence must be left in the same condition as at the time of check-in. The resident is responsible to return the room and all the furnishings to the condition it was found at move-in (with reasonably minimal and expected wear and tear) including cleaning of floors, walls, doors, etc. The party/parties responsible for damage will be billed accordingly. If a student’s residence is left in an unsatisfactory condition, the resident will be billed for restoration charges.

Room Usage

The IEP issues assignments via rooms and charges by the bed. Residents may not establish any preconditions that would inhibit another resident’s access to a room assignment.

Housing Rate/Deposit
The rate for the 2024-2025 academic year at the IEP/TI house is $6,037 for a double room, and $6,447 for a single room. The price includes a 15-meal-per-week plan, communication fee associated with living at the IEP/TI house and laundry equipment. A non-refundable fee of $250 must be paid at the time of acceptance. The $250 deposit will be applied towards the spring 2024 semester housing and dining charges.

Billing
Billing is managed through the resident’s URI e-Campus Account. Any additional costs will be billed directly by the IEP/TI house to the resident. Individuals, who do not satisfy all financial obligations to the IEP/TI house in a timely manner will be subject to having their present housing/dining contract terminated and/or having their registration, transcripts, and/or diploma withheld.

Dining Services

Every resident of the IEP/TI House residence is provided with an on- site meal plan that is included in the housing fee. The chef will provide 15 meals a week, Monday through Friday. The dining room will remain open on the weekends and students may partake in prepared leftovers (unless otherwise stated by the chef) but may not use the kitchen equipment under any circumstances (insurance considerations primarily). Residents must abide by the rules and regulations put forward by the chef. Residents who violate this policy will be referred to URI Student Conduct.

In the event that classes are not held on a weekday and the chef is not in the kitchen (holidays/weather), meals will not be provided for residents. Note, there may be times when the IEP/TI house is unable to provide food (i.e. power outages due to inclement weather or acts of God). On these rare occasions, it will be up to the individual students to seek out and obtain their own food. The IEP/TI house is not responsible for providing food when its facilities are inoperable.

Room and Roommate Selection

All room assignments are managed at the sole discretion and authority of the IEP. The IEP reserves the right to consolidate vacancies and use temporary relocation as needed (standard and/or non-standard spaces). The IEP will make reasonable efforts to minimize disruption to relocate students. Any resident who changes room assignments without prior approval from the IEP or refuses to accept/attempts to rebuff a prospective roommate, may be subject to Community Standards action and relocation. Residents may not establish any preconditions that would inhibit another resident access to a room assignment. Current residents of a room may not always receive advance notification that they will have a new roommate. In the event of an irreconcilable roommate conflict, the IEP reserves the right to move all parties involved.

Returning students, with the approval of the IEP/TI house staff, may participate in the room selection process in the Spring semester of each year. The selection process is based on a points system. A resident receives 100 points for each year they have lived in the IEP/TI, which gets added to the number of completed credits they have (as of the previous December). Room selection goes in order from highest to lowest points. Residents may choose from available singles and doubles. Residents also may choose their roommates.

New residents that have never lived in the IEP/TI house, will get placed in a room at the discretion of the IEP/TI house staff. We do our best to honor both room and roommate requests.

Roommate Conflict
If a resident has a complaint with another resident or a member of the IEP/TI community the first step is to speak directly with the individual and attempt to resolve the situation collectively. If this is not successful, contact a member of the House Council to seek assistance in resolving the situation. If the House Council is also not successful, the situation will be escalated to the IEP Graduate Housing Advisor and/or the IEP Associate Director of Business and Administration. In some cases the residents might need to be referred to mediation to try to resolve the conflict. Each case will be unique, and it is important for residents to begin to practice and become proficient in resolving conflict in a respectful manner.

SAFETY EXPECTATIONS

Residents are expected to take reasonable measures to protect their own property by locking their room door and exclusively retaining their assigned room codes/cards. Exterior doors must remain securely closed at all times. The University and the International Engineering Program do not take any responsibility for personal items. Because of the danger involved, under no circumstances are residents and/or their guests allowed on roofs or ledges of the IEP/TI house.

Exits

All exits and methods of egress must always be kept clear and unobstructed. This includes stairways, corridors, and doors. Use of fire escapes is restricted to emergency use only. Tampering with fire exits is prohibited. Residents and their guests violating this policy will be reported to URI Student Conduct and/or their housing contract terminated. All doors in and between corridors, stairwells, and common rooms; and the exterior doors cannot be propped open.

Fire Safety
Students are expected to notify the Department of Public Safety of any potential fire and/or safety hazards and promptly report a fire of any type (401-874-2121). All residents are responsible for reading and observing all University fire safety guidelines. All residents are expected to observe all fire safety procedures established including the participation in fire alarms/evacuation drills. Students must leave the building during a fire drill or be subject to disciplinary action, as stated in the law. Fire extinguishers and alarm systems shall not be tampered with or tested by unauthorized persons nor should anything cover, be attached to, or hung from detector devices or conduit. Students are expected to help prevent false alarms and should report any tampering with fire safety equipment to the staff of the IEP/TI House. Students are financially responsible for charges assessed as a result of tampering with fire safety equipment, are subject to disciplinary charges, and can be arrested under Rhode Island law.

The tampering/obstruction of fire/life safety devices (smoke detectors, sprinklers, fire horns, etc.) is strictly prohibited. This includes but is not limited to, the covering and/or removal of smoke detectors, as well as touching or hanging items on sprinkler pipes and/or heads. Anyone violating this should expect a referral to the Office of Community Standards, immediate removal from IEP residences, and possible arrest under Rhode Island State Law. Residents will also be financially responsible for charges assessed as a result of tampering with fire safety equipment.

Access

Each door in the IEP/TI house has a code. This code is used to gain entry into the room and should never be shared with other residents or non-residents.

Students must observe University guidelines and policies regarding the occupancy and use of University property and facilities. Unauthorized occupancy of or trespassing on University property or University facilities is prohibited.

Unauthorized entry by any means into a residential living community is strictly prohibited. Allowing anyone entry during those hours when the exit doors, where applicable, are locked for security purposes, either directly or through negligence (including propping doors), is strictly prohibited.

GUESTS

Residents and guests will observe and abide by all federal and RI State Laws as well as the policies and procedures outlined in the URI Student Handbook. Residents are responsible for their guest’s conduct and should be present with their guests at all times. Students will also be held accountable for any violations of University rules and regulations, damages, and/or loss of property caused by their guests. Whether or not they are present, students are responsible for the use of their room by guests or others.

The IEP/TI house holds the right to ask any guest to leave and/or not return.

Individuals in a student residence or in a residential living community who are not residents and are not the guests of a resident will be considered trespassers. Trespassers should be reported to the IEP/TI house staff and/or to the Department of Public Safety.

Overnight Guests

Residents may have an overnight guest in a residential living community provided permission from the roommate is received and the laws of the state of Rhode Island and all University regulations are observed in all cases. Any one guest cannot stay in the IEP living community longer than 4 nights within a month without the explicit written consent of the roommate as well as approval from the IEP Administration. Any documented guest visitations beyond 4 nights within a month that do not meet the above consent/approval requirements shall be determined as unauthorized residency and may result in eviction and/or student conduct action against the visitor and the host.

SUBSTANCES

Illegal consumption and possession of alcohol

Possession and/or consumption of alcoholic beverages is limited to individuals who are 21 years of age or older. Students under 21 cannot transport alcohol in their cars nor have it in their possession while on campus. Empty alcohol containers located in a room of someone under 21 may result in criminal charges or student conduct action.

Excessive Quantities (Students over 21 years of age)

Residents of legal age are asked to act responsibly and not to have excessive amounts of alcohol in their rooms. If a student over 21 years of age has excessive quantities of alcohol in their room or on their person, the student may be asked to remove it from the residence or dispose of it. Excessive shall be defined as a quantity greater than twelve 12-oz. cans or bottles of malted alcoholic beverage or one liter of distilled alcohol beverage. Individuals 21 years and older may not bring alcohol into a University residence unless it is to the room of a student who is 21 or older and, in that case, no more than one six-pack or its equivalent may be brought.

Drinking Games and Paraphernalia

Drinking games are prohibited. Paraphernalia for drinking games or quantity consumption (funnels, beer bongs, etc.) are prohibited.

Drug Policy
The use of any illegal drug in the house is forbidden. If a resident or his/her guest uses or possesses any illegal drug in the house or on property, that resident will be referred to the URI Student Conduct and/or University Police.

Smoking
Smoking, including the use of electronic cigarettes and vaporizers, is prohibited in all University owned and operated residences including all resident rooms and common areas. Smoking is prohibited within 20 feet of all University residences and buildings.

PROHIBITED ITEMS

Combustible Materials:

Grills, flammable fluids, charcoal, and propane cylinders/tanks are not permitted in residential living communities. This includes personal use camp stoves/heaters.

Machinery and Equipment

Gasoline-operated machinery, such as mopeds and scooters, and any other combustible items (regardless of their state of dismantlement) are not permitted in residential living communities. These items must be kept a minimum of 10’ from the building and not under a balcony/structure. All quartz halogen lights are prohibited.

Candles & Incense

Candles (except for electric/battery-operated) including decorative and/or incense are prohibited from residential living communities. The burning of all substances is prohibited. Any such materials discovered will be confiscated by the IEP or University officials.

Posting of flammable materials

The posting of any paper, cardboard, poster, or other flammable material is prohibited in all common areas in residential living communities. Posting in specific residential living communities can be done only with the approval of University Officials (e.g., the IEP Administration designated to approve postings.)

Other Decorations

Large combustible decorations, including live Christmas trees or any part of them, are not permitted in residential living communities. Large decorations that appear noncombustible must be evaluated by University Officials (e.g., Fire/Life Safety) for compliance prior to posting.

Extension Cords

Extension cords & multi-plug adaptors without surge protection are not allowed. A power strip with a long enough cord (20’) is recommended. The practice of daisy-chaining (plugging power strips into each other) is also prohibited. Approved power strips & adaptors must be plugged directly into electrical outlets.

Window, Wall, and Carpet Coverings

Regulation window coverings have been provided in all student residences and all common areas. These may not be replaced except by the IEP. All carpets, flags, etc. provided by students must have a “fire spread” rating below 25 and a “low smoke generation.” A certificate from the manufacturer, adhering to the above, must be available to the IEP on request due to their potential heavy-smoke nature, tapestries are prohibited. Combustible items used as wall coverings must not exceed 20% of the cumulative wall surface within residential rooms.

Waterbeds and Lofts

Waterbeds are not permitted. Lofts or any bed support systems of any kind are prohibited in residential living communities except those provided by the appropriate University staff and which meet fire safety guidelines.

ITEMS APPROVED WITH RESTRICTIONS

Appliances

Each room may have one refrigerator not to exceed three (3) cu. ft. Capacity, as well as a microwave not to exceed 1,000 watts. An electric blanket, curling iron, clock, computer, small fan, hair dryer, printer, game systems, razor, stereo, television, as well as a single-serve coffee maker are the only other appliances allowed in residential living communities. Space heaters provided by the IEP must not be left plugged in unattended.

Pets
Animals are not allowed in residential living communities except as set forth in the University’s Animals on Campus policy or as expressly permitted in this Policies Addendum. Fish are permitted in properly maintained aquariums of 20 gallons or less which must have noise-free compressors for the filters.

CLEANLINESS

Cleanliness Standards

Residents are required to regularly clean their rooms, vacuum, remove trash, dishes, food, and follow safety standards. All residents are responsible for cleaning up after themselves as well as their guests in the common areas. Recycling is encouraged! The IEP/TI house will have the common areas of the house cleaned and maintained. Residents and their guests are responsible for leaving the shared areas of the house in the same condition that it was found. Should the common areas not be maintained to a reasonable standard of cleanliness, the students will share the cost of hiring a cleaning company. This includes the lounge, dining area, and restrooms. If a resident(s) or their guest(s) causes damage, the resident(s) will be billed for repairs and the guest(s) will in repeated or more serious cases (e.g. intentional vandalism, reckless negligence resulting in significant damage) be banned from the IEP/TI house. Damages include, but are not limited to, holes in the walls, burns, scratches, stains, broken furniture, etc.

Trash
In accordance with fire and health regulations, students may not place trash in lounges, hallways, stairwells, closets, or bathrooms. Residents are responsible for emptying their own trash, as needed, in dumpsters provided by the University. The trash disposals are located in the parking lot behind the IEP house.

Laundry
The cost of using laundry machines is incorporated into the residents’ housing fees for 2024- 2025. When using the washer and dryer, empty the lint filter before/after each use, remove/switch clothing in a timely manner. The laundry facilities are for IEP/TI house residents and staff only. In the event that external users are discovered, the availability of free laundry will be revoked for all.

DAMAGES

Students who are identified as being responsible for damages to residential living community property, structures, or equipment will be charged by the appropriate University official for the labor, materials, and administrative costs necessary to complete the repair.

When the damage or loss is caused by a student(s) within the residential living community but the specific student(s) cannot be identified, as a last resort, the cost of repair may be charged to all members of the appropriate residential living unit (building, floor, or suite). The students in question will be notified in writing when community billing is to occur and may appeal that billing through the established appeal process in the URI Student Handbook. In cases of malicious damage or other violations of community standards within a residential living community, student conduct action may be taken against the student(s) in addition to their being billed.

Bills must be paid promptly, and excessive or repeated damages will result in warnings and/or termination of the student(s) housing agreement.

ROOM ENTRIES

University officials and employees are permitted to enter and search a student residence during the period of occupancy in accordance with the following procedures:

Entry and/or Search with Consent of the Student

Any authorized University employee may enter a student residence if a student who is a resident gives voluntary consent. The student’s consent must be freely given and must not be based on coercion, false pretenses, or threats, and must not be occasioned by the student’s fear of reprisal for failure to give consent. The following search procedures described below may be implemented:

University employees shall not seek consent to search without concrete information that the search will produce information of a violation of community standards or local, state, or federal law.

The intrusion by the employee must be limited to the scope of the consent given by the student. For example, if the student consents to entry by the employee, the employee is not entitled to search the student’s belongings without obtaining further consent to do so. A resident student can give consent to an authorized University employee to enter the room, apartment, or shared bathroom. The resident student can give consent only to the search of belongings, and of shared areas that are not under the primary control of another student. For example, a student may give consent to a search of a shared refrigerator but not to any closed containers therein that are the property of another student. No student may consent to the search of another student’s bedroom, closets, locker, suitcases, backpacks, or other areas under the primary control of another student.

Entry and/or Search with Notification of the Student

Routine Inspections and Scheduled Repairs

The IEP/TI house staff

may enter residence hall rooms or on-campus apartments without student consent to conduct general and requested inspections/repairs for health, safety, and building maintenance purposes. Such inspections/repairs may be conducted only after the University has posted a notice indicating the purpose of the inspection/repairs and stating that the inspection/repairs will take place no sooner than 24 and no later than 72 hours after the notice is posted. The employee authorized to conduct the inspection/repairs may enter whether or not the resident is present; however, the authorized employee may not enter the room without first knocking on the door and announcing the purpose for entry.

Scheduled renovation projects in living communities sometimes require quick access to student rooms. Any renovation project requiring room access will be posted no less than 24 hours in advance.

Building repairs and/or custodial services, as requested by an on-campus resident or by a University staff member on behalf of a resident, shall signal resident consent to enter the student room for the specific and sole purpose of conducting said requested repair. Repair personnel may not enter the room without first knocking on the door and announcing the purpose for entry.

Verification of Vacancy

Staff responsible for the residential living communities (e.g. IEP) including their designees through delegated authority, may enter a specific student room and/or apartment to conduct an official verification of a student bed space vacancy. When conducting vacancy verification, the staff member will first knock on the room door and announce the purpose for entry. If there is no response, notice will be left that there will be an entry in 24 hours for vacancy verification.

Entry and/or Search Without Consent of the Student

Health or Safety Emergency

The Director of Public Safety, Assistant Director of Public Safety/Risk Management or designee, Dean of Students, the Director or Associate Director of IEP Housing, or IEP Administrative staff may enter a student residence without consent when the employee believes such entry is necessary on an emergency basis (e.g., when time is not afforded to make alternative arrangements, assault, fire, building damage, mental health crisis, etc.) to protect the health and/or safety of persons or to make emergency repairs to University facilities to avoid damage to University or student property.

Limited Administrative Search

A University representative (e.g., IEP staff) who has concrete information of a violation of community standards must get verbal permission from a senior leader of their unit (e.g., Director or Associate of IEP) to open the door and search the space. The resulting search will be hands-off and limited to what is in plain sight, refrigerator contents, and a quick look under and around surfaces. Any information found in a limited administrative search may be used for campus conduct procedures.

Full Administrative Search

If federal, state, or local law enforcement officers (including University police) are not involved in an investigation of possible criminal activity, and if a staff or student provides concrete information that the search of a particular room will yield information of a serious violation of community standards by a particular student or student group, the Dean of Students or the Vice President for Student Affairs or their designees may issue a written administrative search warrant.

Once the administrative search warrant has been granted, the Dean of Students or their designees will conduct the search. Any information found in the administrative search may be used only for student conduct procedures. University police, if not involved in an active criminal investigation, may participate in a full administrative search in cases of health and safety.

REMOVAL AND RE-ASSIGNMENT

Emergency Removal from On-Campus Residence

The privilege of a student to be a member of the IEP’s residential living communities may be withdrawn for reasons of imminent danger due to physical or emotional safety or well-being, or for reasons which seriously jeopardize the safety, well-being, or rights of other residents or staff.

The decision to remove a student from IEP Housing will be made by the Dean of Students, the Executive Director of the IEP, or a designee who may consult with the Vice President of Student Affairs as necessary.

When a student is removed from on-campus housing under these circumstances and is subsequently charged in writing with violation of University regulations, the rights and responsibilities of the University Student Conduct System will apply.

Enforced Reassignment and Removal

If the Executive Director of the IEP or the Dean of Students believes reassignment is necessary to protect the community, to ensure the rights of other residents, or for reasons of health and safety, enforced reassignment may be initiated.

Additionally, the IEP staff or designee may deny access to or remove from IEP-operated housing any individual who has violated the URI Student Code of Conduct; any other University policy or procedure; or local, State, or federal law.

Removal and reassignment, as laid out in this agreement, are in addition to any interim actions that may be taken under the URI Student Handbook.

BEHAVIOR EXPECTATIONS

Noise
The IEP and TI Houses are part of an administrative center for the International Engineering Program as well as a place of residence. Be respectful of others’ needs by keeping noise at reasonable levels. Do not loiter in any of the hallways. During Business hours residents must keep music, television, and other noise to a reasonable level in order for the staff to conduct business. Residents are asked to refrain from yelling out windows or down hallways and stairs; refrain from blasting stereos/music/video games or from having loud gatherings in their rooms. Playing of sports/games/activities in hallways that disturb others is not permitted. Minimum Quiet Hours, established by the IEP/TI House and University, are 10:00 p.m. to 8:00 a.m., Sunday through Thursday; and 1:00a.m. to 9:00 a.m. Friday and Saturday. There will be a 24-hour quiet period during the week preceding and throughout finals week.

Maintenance and Decorating

Occupants may not dismantle, refinish, paint, dye, or alter in any way the walls, floors, ceilings, windows, drapes, doors, furnishings, or other fixtures in a room or common area. The IEP/TI staff will make any furniture substitutions based solely upon documented medical or ADA necessity. Students may not post any paper, cardboard, poster, or other flammable material on any hallway surface. Wall tapestries are not allowed. Items may not be hung from the ceiling or fire sprinklers. Holiday trees are prohibited. Students may not hang, drape, or display any banner or object from, on, or out of windows.

To report a maintenance request, residents can fill out a Maintenance Request Form. To report an emergency after hours, please contact a member of House Council.

Bathrooms

Unless a bathroom is designated a gender-inclusive or single-use, residents and guests should utilize bathrooms in accordance with their gender identity. Entering a bathroom facility designated for people other than your gender identity is prohibited.

In all bathrooms, residents and guests are expected to respect an individual’s right to privacy, dignity, and safety. Any action that can be interpreted as a conscious effort to breach privacy or disrespect one’s right to dignity is prohibited and subject to student conduct action or removal from housing.

Social Events in Residential Living Communities

At no time should the number of individuals in a bedroom, suite, or apartment exceed more than two times the capacity of the space, plus one (e.g., a 10-person suite should not exceed 21 individuals). Larger gatherings should use the common areas in residential living communities. Any Social Event being held at the residence must be approved by the IEP/TI house staff. Social Events are allowed/encouraged to be held at the IEP/TI house with approval, however, alcohol is never allowed at these social events – there are no exceptions.

Moving/Yard Sale

Residents are not permitted to host moving or yard sales in their rooms, apartments, or on the grounds of the University.

Lounges, Study and Recreation Rooms
These areas are designed for use by residents, and their related functions will have priority. Any request for use of these areas beyond their intended function must be cleared through the IEP Administration. Furniture provided in these areas cannot be removed and should be returned to its original configuration. No personal property may be stored or left in these areas.

Solicitation

Solicitation and/or the act of providing unrequested information is not permitted in IEP residences unless an advance exception is granted by the IEP Administration.

Athletic Equipment and Activities
Athletic equipment is to be used only in areas specifically designed for that equipment. Examples of unacceptable activities inside IEP residences: Frisbee, ball-playing, darts, hockey, rollerblading, racquetball, tennis, skateboarding, squash, bicycling, or other disruptive behaviors.

MISCELLANEOUS ITEMS

Parking

IEP/TI House residents may purchase a resident parking permit from the URI Parking Services website. Please refer to the parking map of the campus for other parking lot options.

Personal Property

The Student is responsible and liable for, and shall hold the University harmless from, any and all injury and damage to persons or property caused, directly or indirectly, by the Student’s negligent or intentional acts or omissions (including injury or damage caused by the Student’s defective property). The Student is responsible and liable for insuring the Student’s own personal property, including for losses or damages due to fire, smoke, water, and theft. The University is not responsible or liable for any loss or damage to the Student’s personal property and does not provide any property or liability insurance coverage for the Student’s benefit. Student residents should consider purchasing renters insurance for college students to assist the Student in paying for the repair or replacement of any of the Student’s renters insurance-insured belongings if they are lost or damaged. Additionally, the University is not responsible for personal property remaining in IEP managed and operated residences by residents following their date of withdrawal, transfer, departure, suspension, or dismissal from the University, or after the last day of their contracted period of occupancy. Such property will be considered abandoned and will be disposed of by University personnel consistent with established policies.

Emergency Management
Residents of the IEP/TI House are encouraged to review the website from the Office of Emergency Management. In the event of a natural disaster, power outage, or emergency situation on-campus, this site provides information on how to directly receive notifications and updates from the University. During inclement weather and/or power outages, residents are encouraged to physically check-in with the IEP/TI House staff/office, check their University email account frequently, read the IEP/TI House Residence Facebook page for updates, and read their cellular text message updates to keep up-to-date on the details as more information becomes available.

Recess and Spring Breaks
To accommodate many out-of-state and international students, the IEP/TI house remains open during Thanksgiving, Winter and Spring Breaks. Over these periods, the kitchen is closed and students remaining at the IEP/TI house must provide their own meals.

Services

The IEP will make reasonable attempts to address any disruptions of services but is not responsible directly or indirectly for any losses, including but not limited to loss of or damage to personal property, as a result of such disruptions.

Pests

Similar to other high-density living accommodations, pests (e.g., insects, bed bugs, mice) may occasionally appear in our residential community. The IEP will neither accept nor assume responsibility for the presence of these pests, but will proactively treat housing accommodations. Students are required to report such concerns in a timely fashion so they can be addressed via the exterminators.

Health and Safety Policy and Procedure Addendum

The University of Rhode Island aims to deliver its mission while protecting the health and safety of our students and minimizing the potential spread of disease within our community. As a resident within URI Housing, your housing experience may be impacted by an infectious disease outbreak, whereas the University, and IEP Housing, continues to make public health-informed decisions and take appropriate health-informed actions, intended to keep all members of the URI community safe and healthy to the maximum extent possible.

The Infectious Disease policies, procedures, and guidelines listed below are incorporated into the Housing Agreement and are applicable to all residential students. As always, we will endeavor to update you with timely information about specific health and safety guidance important for our residential students.

1. Health and Safety: We expect that all members of the URI Housing community—residents, staff, and visitors—act in a manner that demonstrates respect and consideration for those around them, including respect and consideration for the health and safety of all community members. All residential students are prohibited from creating a health or safety hazard within URI/IEP Housing and the University may request or require a resident to leave URI/IEP Housing if their continued presence in the housing community poses a health or safety risk for other community members. Residential students are required to comply with health and safety laws, orders, ordinances, regulations, and health and safety guidance adopted by the University or IEP as it relates to public health crises such as infectious disease outbreaks. Adherence to health and safety requirements applies to all residents, staff, and visitors and extends to all aspects of residential life, including bedrooms, bathrooms, community kitchens, lounges, computer rooms, courtyards, and other common spaces.

2. Dining Services: IEP Dining service, including where and how it will be offered to residential students, is subject to the discretion of the University/IEP and is subject to modification to address public health concerns. Due to health and safety guidance adopted by the University or the IEP, IEP Dining Services may limit the occupancy of dining halls, limit the amount of time students may reside within dining halls, or make other operational adjustments needed to address health and safety concerns.

3. Cleaning: The IEP will continue to implement and modify its cleaning protocols to address any public health emergencies in the interest of minimizing the spread of disease. The IEP will educate and inform residential students on appropriate cleaning protocols within their assigned spaces to reduce the spread of infectious diseases within residence halls.

4. Termination: Upon reasonable notice, the IEP reserves the right to terminate housing contracts due to public health emergency needs. In the event that IEP Housing terminates housing contracts due to public health concerns, URI will, to the fullest extent possible, offer fair and reasonable refunds in accordance with applicable cancellation and refund policies for impacted students as appropriate and based on information available at that time.

Future (New and Amended) Policies and Guidelines: As stated in the “Guests” section of the 2024-2025 IEP Housing Agreement, you have agreed that you and your guests will observe and abide by all RI State Laws as well as the policies and procedures outlined in the URI Student Handbook, as well as those distributed to residents and/or posted on the IEP websites. The IEP may inform you of further conditions and requirements relating to your housing, either by email notices to you, or by posting such requirements on the IEP Website. You are expected to stay informed of such additional conditions and requirements, and to adhere to them.

As stated in the 2024-2025 IEP Housing Agreement, you have agreed to abide by and adhere to all the policies, procedures, and guidelines outlined in this agreement, including the foregoing ones which have been newly issued by the IEP in response to the COVID-19 pandemic. Your cooperation and adherence, while expected, are also greatly appreciated. Should you have any questions about any of the foregoing, please call 401.874.4926.

Violations of any house rules are subject to university disciplinary procedures.

House Agreement

As a future resident of the IEP/TI House, I understand and agree to the following:

1. I have read and concur with the 2024-2025 IEP Housing Agreement. I understand that the IEP House is a residence facility with high standards of behavior and academic expectations. As a resident in the IEP House, I pledge to maintain these goals and standards.
2. I have read the rules and regulations for the IEP House and will abide by them.
3. I understand that the IEP House is self-sustaining. I will actively support the programs of the house and will share actively in keeping the house clean and in good order.
4. I accept responsibility for any damages to the IEP/TI House caused by me or my guests, and will pay any costs associated with the repair of such.

Upon acceptance, I will submit a NON-REFUNDABLE deposit of $250 for the 2024-2025 academic year, which will be applied to the Spring 2025 semester bill.

I agree to pay $6,037 for a double room (IEP & TI), or $6,447 for a single room (IEP & TI), for the Fall 2024 semester, by September 3, 2024. Every payment other than the deposit ($250) will be charged to my e-Campus bill.
I agree to pay an additional $6,037 (IEP & TI) for a double, or $6,447 (IEP & TI) for a single, for the Spring 2025 semester.
I understand that the meal plan (15 meal a week), high speed internet service and laundry service are included in the fees above.
I understand that I am legally committed to the payment amounts in items #6, #7 and #8. In the event that I do break the contract, I understand that, if I remain enrolled at the university, the following penalties will be imposed: Prior to initial move-in: $250 non-refundable deposit; Within the first ten days of classes: 40% of room and board semester charges; Between eleven and twenty days of classes: 80% of room and board semester charges; After twenty days of classes: 100% of room and board semester charges; After six weeks of classes of the Fall semester: 75% of room and board charges for the Spring semester; Between semesters: 80% of room and board charges for the following spring semester.
If a student withdraws from the university during the academic year, except for the $250 nonrefundable deposit, refunds will be issued in accordance with University withdrawal refund policy.

Consequences of Violations: In the event of a breach of any of the terms and conditions of this agreement, or other behavior which renders the resident unfit or unsuitable to continue as a resident of the IEP/TI house, the resident will forfeit the right to use or occupy the room, and this contract shall be terminated along with the student’s right to use and occupy the bed.

Residents who have not paid their Housing charges, who have been dismissed or suspended by the University, or who breach any of the terms and conditions of this Agreement may have their IEP Housing Agreement terminated, may be immediately removed from IEP residences, and may forfeit the right to use or occupy IEP residences.

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