Travel
Rental Vehicles
Enterprise & National Rental Vehicle Booking Tool
Follow the link below to be directed to the URI-Enterprise vehicle booking tool.
Rental Vehicle Booking ToolRental Vehicle Best Practices
Tax Exemption: URI is tax exempt in Rhode Island and a number of other states. Please provide the appropriate tax exemption certification when renting a vehicle via the Controller’s Tax Exemption Certifications.
Rental Vehicle Insurance
Our agreements with Enterprise and National rental agencies include full collision damage waiver, that covers the full value of the vehicle in the event of any physical damage. The rate also includes liability coverage up to $300,000 which pertains to third party claims.
If renting from a non-preferred rental agency for domestic travel, you must request a certificate of insurance through University Risk Management to obtain coverage through the University. All certificate requests must be made at least four days prior to traveling. An insurance certificate will be emailed to you, that you will print and bring to the rental agency.
Certificate of Insurance RequestFor international travel, you must purchase the collision damage waiver and liability insurance in the minimum amount offered by the rental agency. The University’s auto policy does not extend coverage to non-U.S. territories.
Rental Vehicle Justification Form
If you need a vehicle during your travel you must complete the rental vehicle justification form and place your reservation though the state approved travel agency. The form must be approved and attached to the Travel Authorization in PeopleSoft prior to arranging travel. When making travel arrangements, please inform the travel agent that a rental car will be needed.
Partnership with Enterprise and National Car Rental
URI has a partnership with Enterprise Rent-A-Car and National Car Rental for preferred rates on rental vehicles at any destination you may be travelling to. Any vehicles rented domestically through the Booking Tool will include insurance and the best rates available for URI employees.
Emerald Program
Enterprise offers frequent renters the Emerald Program, taking advantage of the National rates at airports. This allows them to book an intermediate car, skip the line at the counter and pick any vehicle in the Emerald aisle. Emerald users’ license and method of payment is linked automatically to their account, so as long as their info is loaded on their emerald account, they get the best URI rates and insurance coverage.