For Faculty

The Academic Testing Center (ATC) administers paper-based assessments in a supervised location on behalf of University faculty for students who need make-up exams and/or those with a Letter of Accommodation through Disability Services.

It is the responsibility of faculty to determine if a student has a University approved absence, according to Chapter 8 of the University Manual, and/or if they have a Letter of Accommodation from URI’s Disability Services. Students should provide faculty with documentation directly, not bring it to the ATC. It is the ATC’s role to administer exams, not determine eligibility.

Faculty FAQ's

  • First time user? Click here to create an account.
    Allow up to 1 business day for the ATC to configure your account. You will receive an email when this is complete. If you try to submit a request before we configure your account, Section 2 will be blank and you’ll get an error upon submission.

    With this account, you can log in anytime to submit new requests, view your current and past exam submissions, upload exams, view which students have scheduled or completed their exams, and more!

    Have an account? Click here to submit a request for testing at the ATC.

    To submit a request for testing:
    1. Click link to Submit Request. Log in.
    2. On the top menu bar, click Submissions
    3. Click New Submission
    4. Complete the request form and Submit
    5. Once you’ve submitted your request, tell students they can schedule their exam soon (they will NOT be contacted by the ATC). See next section or request form for text you can email students.

    Note:
    – Allow up to 1 business day for your exam request to be confirmed by the ATC before students can schedule it.
    – You can upload your exam (PDF preferred) at the time of submission or log in at a later date to do so. We request you upload at least 24 hours ahead of when your students will test.
    – Online scheduling for students is available up to 24 hours in advance of the testing appointment time. If it is within 24 hours of the preferred testing time, advise students to call or email the ATC.

    Want someone to walk you through the request process by phone or in person? Give us a call at (401) 874-4421.

  • Once you’ve submitted your request, tell students they can schedule their exam soon (they will NOT be contacted by the ATC).

    For your convenience, here’s text you can copy into an email to students:

    I have submitted a request for you to take your exam at the Academic Testing Center. It will be available for you to schedule within one business day. Visit uri.edu/atc/students to schedule (click the blue Schedule Now button) and to see the testing center policies. 
    Note: Online registration is only available up to 24 hours in advance of your testing appointment and space is first-come, first-served, so be sure to schedule early.  If you need to schedule an appointment within 24 hours of testing, contact the testing center for assistance. (401) 874-4421 or academictesting@uri.edu

  • You’ve already put in a request and want to know if you can add students, change exam dates, update instructions, etc. on the existing request.

    Guidelines for what you can do in your online account are below, but we are always happy to field these questions by phone or email because we know sometimes it is unclear what to do.
     

    You CANNOT change:

    • exam dates
    • time allotment
    • reason why you’re sending students (e.g. Time and a Half, Excused absence for traveling athlete, etc).
      We can make these changes for you – call or email us.
     
    You CAN change:
    • test administration info
      • permitted materials, what answers should be recorded on, who will pick up the exam, Additional Information
    • uploaded document
      • add or remove documents
      • we print exam documents as soon as we see them uploaded so if you change a document, please email us so we can replace the one in your student’s packet
    Note: we do not necessarily see these changes when you make them so please email us to alert us to anything that will impact test administration.
     
    Adding Students to Existing Submissions
    Scenario 1: Original submission was for the same reason the new student needs the ATC -> just add their name in the appropriate box. No further action needed.
    Example: I put in a request for a “Time and a Half ” exam for Leslie. Later, I want to add Anne and she also has a Time and a Half accommodation. I can simply Edit the existing submission and add Anne’s name in the same box as Leslie’s. Done.
     
    Scenario 2: Original submission was NOT for the same reason the new student needs the ATC -> add their name in the appropriate box AND email us with the student name and tell us it is a new reason/category. We will then create that exam so the student sees it in the scheduling menu.
    Example: I put in a request for a “Time and a Half ” exam for Andy. Later, I want to add April to take this exam as a Make-Up (no extra time). I will Edit the existing submission and add April’s name in the Make-up box. Then I will email the ATC to let them know I added April and she is coming for a different reason than Andy. ATC creates the new exam and it appears in the Make-Up menu for April.
     
    Contact us with questions!!!
  • Testing Hours:

    Spring 2018
    Monday  11am – 6pm
    Tuesday  9am – 5pm
    Wednesday  9am – 5pm
    Thursday  10am – 6pm
    Friday  9am – 3:30pm

    Finals
    4/30 Monday  10am – 6pm
    5/1 Tuesday 9am – 5pm
    5/2 Wednesday 9am – 5pm
    5/3 Thursday 8am – 730pm
    5/4 Friday 8am – 530pm

    5/7 Monday 8am – 730pm
    5/8 Tuesday 8am – 730pm
    5/9 Wednesday 8am – 730pm
    5/10 Thursday 8am – 730pm
    5/11 Friday 8am – 530pm

    5/14 Monday 830am-330pm (make up day)

    Schedule Notes:

    • Cancellations and schedule changes will be listed in the Announcements on our homepage.
    • Testing sessions begin every hour during testing hours.
    • All students in a particular session check-in at the ATC and begin their test at the same time.
    • Scheduling is on a first-come, first-served basis.
    • Students are able to schedule their exam via the online system. Direct them to the Student tab to access it. If it is within 24 hours of the desired testing appointment time, students should call or email to schedule.
  • The ATC takes exam security very seriously and exercises every reasonable measure to protect the exams you submit, both electronically and physically.

    Faculty upload exams through the RegisterBlast system, which maintains high levels of security over information. The system has been thoroughly vetted through the University IT department.

    The only people with access to your exams are ATC staff (no students are employed at the ATC). Once printed, the exams are held in a secure location in the ATC offices. They remain in a locked location until the time they are distributed to students during testing sessions.

    Once exams are completed, they are immediately sealed in an envelope with tamper evident tape and placed back in a secure location until the time they are picked up by faculty (or a designee). ATC staff checks a photo ID of each person picking up a completed exam, every time they come for this purpose.

  • We cannot guarantee students using the ATC for extended time/low distraction will be able to schedule their exam at the exact same time you give the exam to the rest of your class. When you submit your exam request, you are asked to give a date range when the student can schedule, so you do have control over the general test taking timeframe.

Policies

    1. Students are required to provide a valid photo ID upon check-in. URI IDs, driver’s licenses, and passports are all accepted. It is helpful to arrive 10 minutes before exam time to allow for the check-in process.

       

    2. All personal belongings must be left outside the test room. This includes, but is not limited to:
      • Backpacks and purses
      • Hats and outerwear (Exception: religious headwear is allowed, but staff may ask to inspect it; this will be done in a private area away from the check-in desk.)
      • Food and drink (Exception: water can be brought in if it’s in a clear bottle with no label.)
      • Pens and pencils (the ATC provides writing instruments)
      • Electronic devices including cell phones, fitbits, smart watches/glasses. Devices must be turned off.  

      There are coat hooks, but no lockers or cubbies. It is strongly advised that students bring nothing to the testing center aside from URI photo ID and any permitted testing materials.

    3. Instructors specify permitted testing materials in their exam submission form to the ATC. Only materials included on that list are permitted.

       

    4. Students arriving after the testing session start time may be asked to reschedule.

       

    5. ATC staff may assign students to specific seats in the testing room.

       

    6. Restroom breaks are not permitted, unless previously approved.

       

    7. Once a testing session has started, students are not permitted to leave the ATC. If a student has to exit the ATC for any reason (including emergencies), the testing session is immediately over and the instructor will be notified. Completion of the test is at the instructor’s discretion.

       

    8. ATC staff cannot answer questions about exams. If the instructor has given permission, staff can reach out to the instructor by phone so the student can ask any questions. If the instructor is unable to be reached, staff will make a note on the exam indicating an effort was made to contact the instructor. At the discretion of the ATC staff, time may be added to the student’s testing session to accommodate for this process.

       

    9. Interaction with other testers can result in dismissal.

       

    10. Camera surveillance is in operation inside the Testing Center.

       

    11. ATC staff reserves the right to deny or delay testing services to any student who poses a health or safety risk to themselves or others.
    12. Faculty will be immediately informed of a suspected academic integrity violation. See additional section on Academic Integrity.
  • In cases of suspected breach of academic integrity, the student will be asked to exit the testing room and will not be permitted to complete the exam. All exam materials and any prohibited materials will be returned to the instructor with an incident report. 

    Faculty will immediately be informed of the situation.  Video surveillance footage will be made available to faculty and administrators as necessary and appropriate.

    Academic integrity is outlined in the Student Handbook (p. 12).

  • Weather Cancellations

    Students: When the ATC is closed for testing due to inclement weather, it is the student’s responsibility to reschedule themselves whenever possible and appropriate. Students can expect to receive an email with instructions from the ATC after the University announcement is made (sometimes it will be possible to anticipate a closure and we will email earlier). This will be sent to the email address used during testing registration.

    Faculty: If the ATC will be closed, instructors will receive an email prompting them to check their online accounts to see whether they have students scheduled. At this time, they can request alternate arrangements from what is described below. We know that when classes are cancelled, syllabus assignments are shifted around and this may mean instructors need to change the exam window entirely. We are happy to work with faculty on these changes. Please note, unless we hear from an instructor we will automatically proceed with the rescheduling policies described below.

     

    Morning classes cancelled:

    – If classes are cancelled, the ATC will be closed during the same time period and all exams will need to be rescheduled (e.g. classes before 11am cancelled, ATC will be closed until 11am).

    – Students will be asked to reschedule for another session later that day or on another day during the exam window provided by the instructor.

    – If the student is not able to reschedule within that time frame, they need to contact their instructor immediately to find out next steps.

     

    Afternoon/Evening classes cancelled:

    – If afternoon/evening classes are cancelled the ATC will be closed during the same time period and all exams will need to be rescheduled (e.g. classes after 2pm cancelled, ATC will be closed beginning at 2pm).

    – Students will be asked to reschedule for another session earlier in the day or on another day during the exam window provided by the instructor.

    – If the student is not able to reschedule within that time frame, they need to contact their instructor immediately to find out next steps.

     

    All classes cancelled:

    – If classes are cancelled, the ATC will be closed and all exams will need to be rescheduled.

    – If there are at least 2 business days remaining in the exam window, students will be asked to reschedule in that timeframe.

    – If there are less than 2 business days remaining, the ATC will automatically extend the deadline such that students will have 2 business days to complete the exam.

    Example 1: Snow day Wednesday, original deadline Friday. ATC will not extend deadline. (Student can test Thurs or Fri.)

    Example 2: Snow day Wednesday, original deadline Thursday. ATC will extend deadline to Friday. (Student can test Thurs or Fri.)

    Example 3: Snow day Thursday, original deadline Friday. ATC will extend deadline to Monday. (Student can test Fri or Mon.)

Ready to submit a request?

If you are a first-time faculty user or have questions, see “How do I submit a request for student(s) to use the ATC?”

Submit a Request

PROCESS FOR USING ACADEMIC TESTING CENTER (ATC)

For a printable graphic of this process, click here.

  1. Student presents need to faculty
    – Make-up for an excused absence, per URI manual
    – Disability Services approved accommodation

  2. Faculty requests & views documentation
    – Make-up exams: doctor’s note, athletic excuse form, death certificate, or other approved documentation
    – Letter of Accommodation from Disability Services

  3. Faculty submits online request
    – Faculty creates account via link on uri.edu/ATC/faculty (first time users only).
    – Account activated by ATC within 1 business day (faculty notified by email when this is complete).
    – Faculty submits request via link on uri.edu/ATC/faculty. Exam can be uploaded at a later date.
    – Faculty notify students to register with ATC.
    – Exam will be approved for student registration within 1 business day.
    – Through account, faculty can view submission, upload exam, see students who are scheduled, and more.

  4. Student schedules testing session
    – Schedule online via link on uri.edu/ATC/students.
    – Scheduling is on a first-come, first-served basis.
    – Online scheduling available up to 24 hours in advance of testing appointment time. If within 24 hours, contact ATC for assistance.
    – If there is no available testing session during the date range provided by the instructor, the student must immediately contact their instructor to make alternate arrangements.

  5. Student completes exam at the ATC
    – Faculty receives email regarding completion of exam, prompts them to pick up completed student exam at ATC.

  6. Faculty picks up exam in person
    – ATC staff will check photo ID upon pick-up.
    – Faculty can designate TA’s to pick up.
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