General Fitness and Wellness Space and Program Policies

• To ensure that only eligible individuals are using Campus Recreation facilities, each participant is required to present their valid URI ID or membership pass upon each entrance to verify membership status.  Individuals will not be allowed to enter the facility unless they present proper identification. Please carry your URI ID/Pass at all times for identification purposes as well as equipment lending and access to activity areas within the facility 
• The following guidelines are in place for the health and safety of our members and to help prevent damage to our equipment. 
  • Tops: Tops must completely cover the entire chest area and provide a barrier between bare skin and equipment/padding at all times. 
    • Undergarments must be covered by an additional layer of clothing.
  • Bottoms: Shorts must completely cover the buttocks and groin and provide a barrier between bare skin and equipment/padding at all times.
    • Undergarments must be covered by an additional layer of clothing. Bottoms with metal buttons/zippers/rivets, belts and belt buckles, are not permitted on fitness equipment. 
  • Footwear: Non-marking, rubber-soled athletic-type/sport shoes are required. Footwear must completely cover the foot, including instep, toes, arch and heel. Footwear not permitted includes, but is not limited to, high-heeled shoes, spikes, open-toed shoes, turf shoes, cleats, boots, flip-flops, sandals, and footwear that is wet, muddy or dirty. 
• Tobacco, food, chewing gum, glass bottles and cans are NOT permitted in our fitness areas 
• Water in closed, re-sealable plastic leak-proof containers is allowed. All other drinks, and protein supplements, shakes, and glass containers are not permitted in the fitness areas. We ask your assistance in maintaining a clean, healthy environment. 
• Members should immediately report injury or facility/equipment malfunction to the staff on duty. An Incident and/or Accident Report will be kept on file with the Department of Campus Recreation. 
• Gym wipes are provided throughout our facility. Please use them to wipe down equipment before and after use. Members are encouraged to bring in a sweat towel. 
• Intentional misuse of equipment and/or facility may result in immediate expulsion. Failure to leave when asked by Staff may result in assistance from security personnel and could result in suspension or revocation of membership. 
• All members and guests are to follow proper etiquette, respect the experience of other members, and demonstrate courtesy towards others who are working out at all times. 
• Screaming or use of offensive language will not be permitted anywhere in the facility. 
• Personal belongings (coats, gym bags, backpacks, etc.) are NOT permitted in our fitness areas. Please store and lock belongings in the locker rooms or store inside cubbies. Staff is not responsible for lost or stolen property. 
• No more than four (4) members of any one varsity or club sport team may use the weight room at the same time. 
• It is strongly recommended that you have a medical examination and physician approval prior to engaging in any physical activity with regards to any recreational facility. 
• Waiver, Release and Assumption of Risk form will be required by all participants to read and sign prior to the start of group exercise classes, special events, clinics and facility usage.

Group Exercise Policies

• All Group Exercise classes are designed and available for all levels of fitness and experience. Please inform your instructor of any limitations or concerns you may have, before the start of class.
• All Group Exercise classes are offered FREE of charge to all Student and members. Community Rec members may attend Group Exercise classes located in the Mackal-Tootell complex only. 
  • Class registration is provided through IMLeagues.com/uri (Mobile app: IMLeagues). Registration for classes is made available at NOON one day prior to the session date. Pre-registration is required of ALL participants in ALL group exercise classes. Walk-ins are not permitted. 
• Sign up/show up: Sign up only for classes you plan on attending AND show up to all classes you sign up for. (You can drop a class up to one hour prior to class start time). Participants who miss 2 or more classes will be subject to a ONE WEEK temporary suspension from class registration. 
• Check-in for the class will take place at the group exercise class location by a Group Ex staff person.
• Please arrive 10 minutes prior to class start time. 
• Participants must wipe/disinfect each piece of equipment before and after use. Disinfecting wipes are provided in all studios so individuals can do their part to prevent surface transmission of pathogens.
• Studio doors are closed at class start time. For everyone’s safety and security, members will not gain entry to the studio after the door is closed and class has begun. 
• Warm-up and cool-down are essential components of a safe and effective workout. For your safety, and to minimize class disruptions, plan on attending the entire class session. 
• Proper footwear must be worn. Clean, closed-toe, supportive athletic shoes are recommended. Street shoes, turf shoes with waffle bottoms or protrusions from the soles; and shoes suspected of marking the floors are not permitted in our studios. Bare or stocking feet only in the Mind/Body studio.  
• Campus Rec dress code policy applies to all areas of our facility, including Group Exercise studios. 
• Cell phone use during class is distracting to others and strongly discouraged, except in case of emergency. Please silence and store electronic devices out of sight. 
• Water, in a closed, spill-proof container is the ONLY beverage allowed in our studios. No open containers, soft drinks, energy, or protein beverages, gum, or snacks of any kind.
• Any incident or physical accident that may occur in a group fitness session must be reported with the Department of Campus Rec. Involved participants will be required to fill out an Incident/Accident report which will be provided by a member of our Campus Rec staff.
• Only registered participants can be in the Group Exercise studios during class times. Non-participants must receive written permission from the Coordinator of Fitness & Wellness 48 hours prior to observe or film any Group Exercise class.

Personal Training Policies

• Members interested in Personal Training can purchase a fitness assessment on our uri.edu Campus Rec website to get started. 
• Only personal training sessions conducted by authorized Campus Recreation trainers are permitted. External personal training is not allowed within the facilities. This policy ensures the highest quality of guidance and support for all our members. 
• Access to the personal training services is available to currently enrolled students, faculty, staff, family of faculty or staff, and community members with a membership. 
• All participants must complete a personal training intake form, informed consent, PAR-Q/HHQ, and liability waiver before participating in any personal training sessions. These forms provide information for the fitness professional training the client and it gives the patron the opportunity to acknowledge the potential risks associated with exercise and personal training. 
• To ensure fairness and availability, participants must register for personal training sessions in advance through the URI Campus Recreation website. There are no “walk-in” sessions. 
• Personal trainers will be assigned based on availability and expertise. Participants may request a specific trainer which will be subject to availability and the discretion of the fitness coordinator or graduate assistant.
• Sessions expire one year after they are purchased. Trainer availability may change from semester to semester, so it can not be guaranteed that the client will have the same trainer. For continuity, clients are encouraged to use their sessions in the semester they were purchased. 
• Participants must cancel personal training sessions at least 24 hours in advance to avoid session loss. Notifications with less than 24 hours’ notice and no-shows result in session forfeiture. Late arrival may lead to adjusted session duration. Delays beyond 15 minutes may be considered no-shows. Clients must adhere to scheduled appointment times; delayed start doesn’t guarantee an extended session. Exceeding a 15-minute delay deems it a no-show and the trainer must clock out afterwards. If no notice is given, and a client doesn’t arrive within 15 minutes, the trainer can be compensated for up to 15 minutes of wait time 
• No refunds can be given by the Department of Campus Recreation. If withdrawing from personal training sessions, a credit (minus a $5 processing fee) will be issued to the client. The client that registered for personal training must use the sessions. Personal training sessions are non-transferable 
• Certain situations and clients may require additional clearance to participate in an exercise program with a personal trainer. This clearance must be made by an appropriate health care professional (e.g., MD, PA, etc.) before beginning exercise. 
• Participants are expected to follow the Fitness Center’s code of conduct, including proper attire, respectful behavior towards trainers and fellow members, and maintaining personal hygiene. There are no exclusive privileges from clients within the recreation center such as reserved spacing or alternative clothing options. All training sessions must be booked during hours of operation. The training staff is required to adhere to all scheduled maintenance closures, sporting event closures, and modified hours during academic exam periods. 
• All users are expected to adhere to the Fitness Center’s facility rules and regulations, including equipment usage, facility hours, and cleanliness standards. 
• By participating in The University of Rhode Island’s personal training services through Campus Recreation, clients must agree to abide by these policies and guidelines.

• The Wellness Resource Center is available for use by all facility members and registered guests during facility open hours, unless being used for scheduled programming. 
• The meditation room is available to individual Campus Rec members for one-hour sessions, by reservation only. 
• The outdoor Labyrinth is available for use by all University and nearby community members, outside of previously scheduled and posted Campus Rec programming. 
• All supplies and resources are available for use within the WRC/meditation room only.  Do not remove items from this space and return all resources used to their original storage location.  Report any items in need of repair or replacement directly to the Supervisor in the Wellness Resource Center.
• Dress code is in compliance with facility dress code.  Shoes may be removed, but socks or slippers are recommended.  (no bare feet) 
• Food and beverages are permitted at tables in the WRC only.
• Clear water (only) in a non-breakable, spill-proof container is permitted in the meditation room and other areas of the WRC.