Office of the Controller

75 Lower College Road, Kingston, RI 02881

cmsullivan@mail.uri.edu – 401.874.2378 | 401.874.2589 (fax)

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Accounting & Accounts Payable

Welcome to the home page of the Accounting & Accounts Payable Office. We are located in the Carlotti Administration Building in room 103. We are responsible for timely and accurate processing of all payments, including accounts payable, travel and internal payments. We are also responsible for the overall management of the Purchase Card program, ACH direct deposit for vendors, check disbursements and vendor maintenance.

Forms & Information

Invoices will only be paid if supported by a URI Purchase Order Number.

Invoice Vouchers are only accepted that meet the criteria in our instructions or see the FAQ for Invoice Vouchers.

Staff Contact Information

Kingston Campus – Carlotti Admin Bldg – 75 Lower College Road
Associate Controller for Accounting Operations Trish Casey 401.874.4422
Senior Word Processing Typist Robin Santini 401.874.4797
Senior Business Analyst Kevin Caswell 401.874.4423
Senior Work Processing Typist Marian Long 401.874.7553
Accounts Payable – 103 Carlotti Admin Building
Hours: 8:00 AM – 4:00 PM
The General Accounting Office is responsible for processing all internal vendor payments using a purchase order and credit statements, vendor maintenance, check distribution and filing of all paid invoices.  Checks, ACH’s and Wires are made every Monday (effective 9/1/13).

W-8BEN form and URI substitute IRS W-9 form for Invoice Vouchers and Travel Forms should be submitted with the forms.  Purchasing vendors must sign up in the Vendor Registration Portal to be activated as a current vendor.  http://www.uri.edu/purchasing/Vendor_Registration.html

FAX
401.874.4163
Manager – Accounts Payable Judy Moore 401.874.4419
Assistant Manager – Accounts Payable Gayle Boffi 401.874.4015
Pre-Audit Clerk for vendors ( A, Internal Payments, Imprest Accounts ) Linda Fournier 401.874.4437
Pre-Audit Clerk for vendors ( B – G, except Fed-Ex, Fire Extinguisher Serv, Fisher Scientific & Grainger ) Nancy Pelliccione 401.874.4440
Pre-Audit Clerk for vendors ( H – L, ISAM (CORE) & Remi & Ricoh ) C. Bertaud 401.874.4122
Pre-Audit Clerk for vendors ( M – N, AT&T, Qwest, Sprint, T-Mobile, Superior Plus Energy Services & Verizon ) Linda Waltonen 401.874.4446
Pre-Audit Clerk for vendors ( O – R & Fed-Ex & Fire Extinguisher; except Remi & Ricoh ) Ginny Eldridge 401.874.4545
Pre-Audit Clerk for vendors ( S – V & Fisher Scientific ) Pam Marion 401.874.4214
Pre-Audit Clerk for vendors ( W – Z & Grainger ) Sue Kilduff 401.874.2842
Pre-Audit Clerk( Invoice Vouchers ) Kathy Lacroix 401.874.9398
General Accounting – 102 Carlotti Admin Building
Hours: 8:00 AM – 4:00 PM
The General Accounting Office is responsible for processing all internal vendor payments using a purchase order and credit statements, vendor maintenance, check distribution and filing of all paid invoices.  Checks, ACH’s and Wires are made every Monday (effective 9/1/13).W-8BEN form and URI substitute IRS W-9 form for Invoice Vouchers and Travel Forms should be submitted with the forms.  Purchasing vendors must sign up in the Vendor Registration Portal to be activated as a current vendor.  http://www.uri.edu/purchasing/Vendor_Registration.html
FAX
401-874-4163
Manager – Accounting Wendy Asting 401-874-4438
Pre-Audit Clerk for Check Distribution Wendy Asting 401-874-4438

Accounting Procedures & Information

Invoices are processed for payment when received by Accounts Payable. Checks are issued according to the purchase order. The University payment terms are net 30 working days following the latest completion, acceptance or rendering of the properly authorized invoice. A current W8-BEN must be on file for the vendor to receive payment.

In order to process payment, a receiving report must be sent to Accounts Payable as soon as the order has been completely fulfilled. Receiving reports are acknowledgements that the purchased item(s) has been received in good order.

Invoices charged to chartfield strings which do not have sufficient budget (budget errors) can not be processed and will be returned to the department. It is important that the department follow up with these budget errors as soon as possible to ensure that the vendor is paid timely. The department may need to process a budget transfer.  Contact your department’s budget analyst in the Budget Office 874-2509.

The department is responsible to make sure authorized signatures on all forms comply with the authorized signatures on file in the Budget Office. Incorrect signatures on forms will require us to send the forms back to the department.

TAX EXEMPTION:

Tax Exemption status for URI is available in RI, Florida, Maine, Massachusetts, Missouri and New Jersey. Please see URI tax exemption status in other states for purchases in these states.

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