main phone number: 401.874.7553
Welcome to the home page of the Accounting & Accounts Payable Office. We are located in the Carlotti Administration Building in room 103. We are responsible for timely and accurate processing of all payments, including accounts payable, travel and internal payments. We are also responsible for the overall management of the Purchase Card program, ACH direct deposit for vendors, check disbursements and vendor maintenance.
Receiving Reports can be emailed to: firstname.lastname@example.org
Vendor W-9 forms can be emailed to: email@example.com
Staff Contact Information
Kingston Campus – 103 Carlotti Admin Bldg – 75 Lower College Road
Hours: 8:00 AM – 4:00 PM
Accounting Office main phone number: 401.874.7553
|Associate Controller for Accounting Operations||vacant||401.874.4422|
|Senior Business Analyst||Lisa Richard||401.874.4015|
|Accounts Payable Office is responsible for processing vendor invoices and internal vendor payments using a purchase order and credit statement.|
|Manager – Accounts Payable||Kevin Caswell||401.874.4423|
|Pre-Audit Clerk for vendors ( A, Fire Extinguisher, Internal Payments, Imprest Accounts )||Linda Fournier||401.874.4437|
|Pre-Audit Clerk for vendors ( B – G, except Fed-Ex, Fire Extinguisher Serv, Fisher Scientific & Grainger )||Nancy Pelliccione||401.874.4440|
|Pre-Audit Clerk for vendors ( H – L, FedEx, ISAM (CORE), Perkins(HLC), Remi & Ricoh )||C. Bertaud||401.874.4122|
|Pre-Audit Clerk for vendors ( M – O, AT&T, Nestle(Poland Springs), Qwest, Sprint, T-Mobile, Superior Plus Energy Services & Verizon )||Linda Waltonen||401.874.4446|
|Pre-Audit Clerk for vendors ( Q – V & Fisher Scientific )||Pam Marion||401.874.4214|
|Pre-Audit Clerk for vendors ( P, W – Z & Grainger )||Sue Kilduff||401.874.2842|
|General Accounting Office is responsible for payment distribution and vendor maintenance.|
|Manager – Payment Distribution & Vendor Maintenance||Wendy Asting||401.874.4438|
|Information Aide – Vendor Information||vacant||401.874.4797|
|Senior Word Processing Typist – Payment Information||Michelle Chantre||401.874.7553|
|PCard, Travel and Miscellaneous Disbursements Office is responsible for non-purchase order payments, such as PCard, Travel and Invoice Vouchers.
|Manager – PCard, Travel & Miscellaneous Disbursement||Judy Moore||401.874.4419|
|Pre-Audit Clerk for Invoice Vouchers||Kathy Lacroix||401.874.9398|
|Purchase Card Administrator||Alisha Stebbins||401.874.4431|
|Purchase Card Pre-Audit Clerk (post audit)||Lee Mitchell||401.874.4429|
|Travel – General Fund (100 – 401)||Robin Santini||401.874.4449|
|Travel – Research (500 and 110) & Athletics||Helene Bucka||401.874.4425|
|Travel – GSO Narragansett Bay Campus||Linda Lenz||401.874.6927 FAX: 401.874.6557|
|Pre-Audit Clerk for Travel & Invoice Vouchers||Pam Thompson||401.874.4545|
Accounting Procedures & Information
Invoices will only be paid if supported by a URI Purchase Order Number.
Invoices are processed for payment when received by Accounts Payable. Checks are issued according to the purchase order. The University payment terms are net 30 working days following the latest completion, acceptance or rendering of the properly authorized invoice. A current W9 or W8-BEN must be on file for the vendor to receive payment.
In order to process payment, a receiving report must be sent to Accounts Payable as soon as the order has been completely fulfilled. Receiving reports are acknowledgements that the purchased item(s) has been received in good order.
Invoices charged to chartfield strings which do not have sufficient budget (budget errors) can not be processed and will be returned to the department. It is important that the department follow up with these budget errors as soon as possible to ensure that the vendor is paid timely. The department may need to process a budget transfer. Contact your department’s budget analyst in the Budget Office 874.2509.
The department is responsible to make sure authorized signatures on all forms comply with the authorized signatures on file in PeopleSoft. Incorrect signatures on forms will require us to send the forms back to the department.
Tax Exemption status for URI is available in RI, Connecticut, Florida, Maine, Massachusetts, Michigan, Missouri and New Jersey, Ohio, South Carolina and Texas. Please see URI tax exemption status in other states for purchases in these states.