Welcome to the home page of the Accounting & Accounts Payable Office. We are located in the Carlotti Administration Building in room 103. We are responsible for timely and accurate processing of all payments, including accounts payable, travel and internal payments. We are also responsible for the overall management of the Purchase Card program, ACH direct deposit for vendors, check disbursements and vendor maintenance.
Forms & Information
Invoices will only be paid if supported by a URI Purchase Order Number.
Staff Contact Information
Kingston Campus – Carlotti Admin Bldg – 75 Lower College Road
|Associate Controller for Accounting Operations||Trish Casey||401.874.4422|
|Senior Word Processing Typist||Robin Santini||401.874.4797|
|Senior Business Analyst||Kevin Caswell||401.874.4423|
|Senior Work Processing Typist||Marian Long||401.874.7553|
Accounts Payable – 103 Carlotti Admin Building
|Hours: 8:00 AM – 4:00 PM|
|The General Accounting Office is responsible for processing all internal vendor payments using a purchase order and credit statements, vendor maintenance, check distribution and filing of all paid invoices. Checks, ACH’s and Wires are made every Monday (effective 9/1/13).
W-8BEN form and URI substitute IRS W-9 form for Invoice Vouchers and Travel Forms should be submitted with the forms. Purchasing vendors must sign up in the Vendor Registration Portal to be activated as a current vendor. http://www.uri.edu/purchasing/Vendor_Registration.html
|Manager – Accounts Payable||Judy Moore||401.874.4419|
|Assistant Manager – Accounts Payable||Gayle Boffi||401.874.4015|
|Pre-Audit Clerk for vendors ( A, Internal Payments, Imprest Accounts )||Linda Fournier||401.874.4437|
|Pre-Audit Clerk for vendors ( B – G, except Fed-Ex, Fire Extinguisher Serv, Fisher Scientific & Grainger )||Nancy Pelliccione||401.874.4440|
|Pre-Audit Clerk for vendors ( H – L, ISAM (CORE) & Remi & Ricoh )||C. Bertaud||401.874.4122|
|Pre-Audit Clerk for vendors ( M – N, AT&T, Qwest, Sprint, T-Mobile, Superior Plus Energy Services & Verizon )||Linda Waltonen||401.874.4446|
|Pre-Audit Clerk for vendors ( O – R & Fed-Ex & Fire Extinguisher; except Remi & Ricoh )||Ginny Eldridge||401.874.4545|
|Pre-Audit Clerk for vendors ( S – V & Fisher Scientific )||Pam Marion||401.874.4214|
|Pre-Audit Clerk for vendors ( W – Z & Grainger )||Sue Kilduff||401.874.2842|
|Pre-Audit Clerk( Invoice Vouchers )||Kathy Lacroix||401.874.9398|
General Accounting – 102 Carlotti Admin Building
|Hours: 8:00 AM – 4:00 PM|
|The General Accounting Office is responsible for processing all internal vendor payments using a purchase order and credit statements, vendor maintenance, check distribution and filing of all paid invoices. Checks, ACH’s and Wires are made every Monday (effective 9/1/13).W-8BEN form and URI substitute IRS W-9 form for Invoice Vouchers and Travel Forms should be submitted with the forms. Purchasing vendors must sign up in the Vendor Registration Portal to be activated as a current vendor. http://www.uri.edu/purchasing/Vendor_Registration.html|
|Manager – Accounting||Wendy Asting||401-874-4438|
|Pre-Audit Clerk for Check Distribution||Wendy Asting||401-874-4438|
Accounting Procedures & Information
Invoices are processed for payment when received by Accounts Payable. Checks are issued according to the purchase order. The University payment terms are net 30 working days following the latest completion, acceptance or rendering of the properly authorized invoice. A current W8-BEN must be on file for the vendor to receive payment.
In order to process payment, a receiving report must be sent to Accounts Payable as soon as the order has been completely fulfilled. Receiving reports are acknowledgements that the purchased item(s) has been received in good order.
Invoices charged to chartfield strings which do not have sufficient budget (budget errors) can not be processed and will be returned to the department. It is important that the department follow up with these budget errors as soon as possible to ensure that the vendor is paid timely. The department may need to process a budget transfer. Contact your department’s budget analyst in the Budget Office 874-2509.
The department is responsible to make sure authorized signatures on all forms comply with the authorized signatures on file in the Budget Office. Incorrect signatures on forms will require us to send the forms back to the department.
Tax Exemption status for URI is available in RI, Florida, Maine, Massachusetts, Missouri and New Jersey. Please see URI tax exemption status in other states for purchases in these states.