Office of the Controller

75 Lower College Road, Kingston, RI 02881 – 401.874.2378 | 401.874.2589 (fax)

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Accounting & Accounts Payable

main phone number: 401.874.7553

Welcome to the home page of the Accounting & Accounts Payable Office. We are located in the Carlotti Administration Building in room 103. We are responsible for timely and accurate processing of all payments, including accounts payable, travel and internal payments. We are also responsible for the overall management of the Purchase Card program, ACH direct deposit for vendors, check disbursements and vendor maintenance.

Forms and Policies & Procedures

Receiving Reports can be emailed to:

Vendor W-9 forms can be emailed to:

Staff Contact Information

Kingston Campus – 103 Carlotti Admin Bldg – 75 Lower College Road
Hours: 8:00 AM – 4:00 PM
Accounting Office main phone number: 401.874.7553
Associate Controller for Accounting Operations vacant 401.874.4422
Senior Business Analyst Lisa Richard 401.874.4015
Accounts Payable Office is responsible for processing vendor invoices and internal vendor payments using a purchase order and credit statement.
Manager – Accounts Payable Kevin Caswell 401.874.4423
Pre-Audit Clerk for vendors ( A, Fire Extinguisher, Internal Payments, Imprest Accounts ) Linda Fournier 401.874.4437
Pre-Audit Clerk for vendors ( B – G, except Fed-Ex, Fire Extinguisher Serv, Fisher Scientific & Grainger ) Nancy Pelliccione 401.874.4440
Pre-Audit Clerk for vendors ( H – L, FedEx, ISAM (CORE), Perkins(HLC), Remi & Ricoh ) C. Bertaud 401.874.4122
Pre-Audit Clerk for vendors ( M – O, AT&T, Nestle(Poland Springs), Qwest, Sprint, T-Mobile, Superior Plus Energy Services & Verizon ) Linda Waltonen 401.874.4446
Pre-Audit Clerk for vendors ( Q – V & Fisher Scientific ) Pam Marion 401.874.4214
Pre-Audit Clerk for vendors ( P, W – Z & Grainger ) Sue Kilduff 401.874.2842
General Accounting Office is responsible for payment distribution and vendor maintenance.
Manager – Payment Distribution & Vendor Maintenance Wendy Asting 401.874.4438
Information Aide – Vendor Information Robin Santini 401.874.4797
Senior Word Processing Typist – Payment Information Michelle Chantre 401.874.7553
PCard, Travel and Miscellaneous Disbursements Office is responsible for non-purchase order payments, such as PCard, Travel and Invoice Vouchers.
Manager – PCard, Travel & Miscellaneous Disbursement Judy Moore 401.874.4419
Pre-Audit Clerk for Invoice Vouchers Kathy Lacroix 401.874.9398
Purchase Card Administrator Alisha Stebbins 401.874.4431
Purchase Card Pre-Audit Clerk (post audit) Lee Mitchell 401.874.4429
Travel – General Fund (100 – 401) 401.874.4449
Travel – Research (500 and 110) & Athletics Helene Bucka 401.874.4425
Travel – GSO Narragansett Bay Campus Linda Lenz 401.874.6927

FAX: 401.874.6557

Accounting Procedures & Information

Invoices will only be paid if supported by a URI Purchase Order Number.

Invoice Vouchers are only accepted that meet the criteria in our instructions or see the FAQ for Invoice vouchers.

Invoices are processed for payment when received by Accounts Payable. Checks are issued according to the purchase order. The University payment terms are net 30 working days following the latest completion, acceptance or rendering of the properly authorized invoice. A current W9 or  W8-BEN must be on file for the vendor to receive payment.

In order to process payment, a receiving report must be sent to Accounts Payable as soon as the order has been completely fulfilled. Receiving reports are acknowledgements that the purchased item(s) has been received in good order.

Invoices charged to chartfield strings which do not have sufficient budget (budget errors) can not be processed and will be returned to the department. It is important that the department follow up with these budget errors as soon as possible to ensure that the vendor is paid timely. The department may need to process a budget transfer.  Contact your department’s budget analyst in the Budget Office 874.2509.

The department is responsible to make sure authorized signatures on all forms comply with the authorized signatures on file in PeopleSoft. Incorrect signatures on forms will require us to send the forms back to the department.

For more information, see the website for PCard and Travel.


Tax Exemption status for URI is available in RI, Florida, Maine, Massachusetts, Missouri and New Jersey. Please see URI tax exemption status in other states for purchases in these states.


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