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Policy on Copyright and Publication

  • Permission to examine and/ or obtain a copy of any materials in University Archives & Special Collections (including University Archives) does not convey the right to publish. Your rights and obligations with respect to the reproduction by photocopy, or other means of copyrighted material, is governed by Title 17 of the United States Code. Researchers must be aware of copyright and must assume full responsibility for clearing reproduction rights and for any infringement of copyright law. The Library will be held blameless for the infringement of copyright or of publication rights by others due to deliberate or negligent misuse of the permission granted to examine or copy materials in University Archives & Special Collections.
  • University Archives & Special Collections can only grant permission to publish texts or images for which the University of Rhode Island is the copyright holder. We reserve the right to assess a use fee when granting permission to publish from the collection. The fee assessed will depend upon the purpose or use of the item to be published. Commercial fees are normally higher than general research publication fees. In giving permission to publish, the University Library does not surrender its own right thereafter to publish the material or to grant permission to others to publish it.
  • Materials subsequently used in a publication or exhibition must carry a credit line.
    • Minimally, captions should include the following
      “Courtesy of the University of Rhode Island, University Archives” (for materials from the University Archives) or
      “Courtesy of the University of Rhode Island, Special Collections.” (for non-university materials)
    • Fuller citations including collection name are strongly preferred.
  • The publishing party will supply University Archives & Special Collections with two copies of the book, periodical, or any other work in which a photograph or image is published or in which substantial information or material from the Unit is cited.
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